Executive Assistant; Senior Coordinator, Admin

Date Posted:

Country:
United States of America

Location:

US-AZ-TUCSON-808 ~ 1151 E Hermans Rd ~ BLDG 808

Position Role Type:
Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:
Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Security Clearance Type:
Secret - Current

Security Clearance Status:
Active and existing security clearance required on day 1

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.

Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world.

The Advanced (Use the "Apply for this Job" box below). Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator, Admin) to provide superior administrative support to program efforts located in Tucson. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: a) provide support to the Portfolio Director, Directors as well as the Program Managers for the family of efforts, b) provide support to the 600+ employees, and multiple office and lab spaces within the portfolio of programs, and c) interface with other administrative assistants and personnel across other Programs/Directorates within the Advanced Technology SBU.

The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships within the Advanced Technology leadership teams. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information.

This role is onsite in Tucson, AZ.

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
• Submit visit requests via approved Raytheon tools.
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects, as well as assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.

• Gain skills and experiences that will prepare you for opportunities for professional development and enhance…