Coordinator, Space and Research Special Projects - Department of Medicine

Coordinator, Space and Research Special Projects
- Department of Medicine

Posting Number req
27382

Department Medicine

Department Website Link https://medicine.arizona.edu/dept medicine

Location Tucson Campus

Address 1501 N. Campbell Ave., Tucson, AZ 85719 USA

The Department of Medicine is seeking a motivated individual to manage space utilization and facilities planning, along with research administration. The Coordinator, Space and Special Projects (Administrative Operations Professional II) will support the Department's Space Committee and collaborate with research investigators on various tasks. This role is essential for advancing the College of Medicine – Tucson’s mission in education, research, and clinical care.

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

• Submit incoming space requests from Divisions to DoM Space Committee, draft responses from the Committee and/or Department Chair to the Divisions, and draft space requests on behalf of the Department to submit to the College of Medicine and UAHS Space Committees.
• Compile and analyze data on space utilization for use by the Department’s Space Committee.
• Create agendas and draft minutes for space related meetings, including meetings held with Department Administrator, Space Committee Chair and members, Department Chair, and division research investigators.
• Act as a resource for the divisions and division managers to ensure the needs for space, facility, shared research resources and equipment are considered for both exiting employees and new hires.
• Ensure the Department complies with established University and/or Health Sciences space/facilities related policies, and develop new departmental procedures in response to new or revised space/facilities related policies.
• Coordinate with the division and respective division managers regarding the move of research labs and offices for both existing employees and new hires into Medicine assigned space; includes coordination with College of Medicine (COM) IT and University Information Technology Service (UITS) for relocation of equipment and service lines to ensure Department assigned space is ready for occupancy.
• Maintain Department’s occupancy and research investigator information via UA Real Estate’s Interactive Floor plans website.
• Serve as the Department Access Coordinator (DAC) and building manager.
• Is the Department liaison for the Health Sciences and Facilities Management building manager listservs.
• Liaise with UAHS Planning and Facilities on pending projects impacting the Department.
• Coordinate with the division and respective division managers on renovations to Department space; includes initiating estimate requests, meeting with FM Project Managers, and acting as liaison between project manager and Division as needed throughout span of the project.
• Serve as the Department’s primary point of contact for the UA Key Desk.
• Work with Amer-X Security and in the DAC Portal to provide and remove building access for individuals and provide schedule adjustments for Department keyless access panels when necessary.
• Communicate with UITS team to provide updated user information as needed for phone lines under the Department’s inventory, as well as act as main contact/coordinator for the Department in campus wide UITS projects.
• Coordinates with Division Managers in organizing…