Administrative Assistant

• Base Pay $17.50 / Hour
• Job Category Receptionist , Assistant , Multi-Phone
• Relocation Expense Covered No
• Employee Type Part Time Non-Exempt
• Required Degree High school
• Travel 15%
• Manage Others No

• Name Roderick Welch
• Phone

• 5 years of professional experience with multi-line telephone systems
• 3 years of experience in customer services, administrative and clerical processes
• Proficient knowledge and experience using Microsoft Office Suite
• Knowledge of office equipment such as copy/fax machine, postage machine, etc.
• Must demonstrate a high level of organization, attention to detail, and multi-tasking
• P rofessional attitude and appearance and calm under pressure
• Self-motivated and polite demeanor
• Excellent verbal and written communication skills and excellent reading comprehension
• Personal integrity, truthfulness and accountability are critical, invaluable and essential characteristics
• Maintain a valid Arizona Driver’s License and must have a clean driving record
• Bilingual English/Spanish a plus

• Some local travel to other locations for meetings or other business-related needs
• The population GRM serves is frequently in crisis. This work may involve exposure to trauma, conflict, illness, behavioral-health concerns, and emotionally difficult situations.
• The Part-Time Administrative Assistant must maintain appropriate professional boundaries, sound judgment, confidentiality, and a calm, compassionate leadership presence.
• GRM recognizes that compassion fatigue is real and strongly promotes employee self-care and sustainable leadership.
• Requires frequent sitting, standing, and walking and may require lifting, carrying, pushing, or pulling objects weighing up to 50 pounds.
• A flexible schedule may occasionally be required to support the Admin Team.

The Part-Time Administrative Assistant is Gospel Rescue Mission’s (GRM) “Voice of the Mission” and the first point of contact to visitors, guests, donors, dignitaries, and the general public. The Administrative Assistant’s primary role will be to answer all incoming phone calls and determine the nature of the call to effectively route calls to the appropriate point of contact within GRM. The Administrative Assistant is responsible for handling front office reception and administrative duties, including greeting guests, answering phones, handling inquiries, and sorting and distributing mail.

In addition, the Part-Time Administrative Assistant provides front desk and administrative office coverage during staff breaks and lunches, and when staff are out of the office, ensuring the front office is never left unattended. This position requires a high level of reliability, dependability, and fulfilling responsibilities.

• Actively participate in the process of raising the standard in the Administrative Office areas of responsibility
• Under the leadership of the Executive Assistant, maintain the Standard of Excellence
• Provide front desk and reception coverage during scheduled breaks and lunch periods for administrative staff
• Cover reception and administrative office duties when staff are out of the office due to paid time off, illness, meetings, or trainings
• Follow handoff notes and coverage procedures so phones, visitors, and mail are handled without interruption, and communicate any open items when coverage ends
• Maintain schedule flexibility within the 30-hour work week to meet the department’s coverage needs, as scheduled by the Executive Assistant
• Take messages and or send emails when appropriate personnel is not available
• Welcome, host, and direct administrative office visitors, walk-ins, and phone calls, and make sure they are comfortable
• Screen new visitors through the intercom
• Escort guests…