Department Personnel Specialist - Community & Workforce Development

Job Description Summary Department - Community & Workforce Development

Job Description Job Type: Classified Job Classification: 5816 - Department Personnel Specialist Salary Grade: 5

Pay Range Hiring Range: $20.72 - $24.34 Per Hour Pay Range: $20.72 - $27.97 Per Hour Range Explanation:

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

Community & Workforce Development (CWD) provides services to at least 30,000 individuals a year. It is funded with multiple federal, state and local grants as well as the county general fund. CWD is recruiting to fill the position of Department Personnel Representative, which is part of the CWD Operations Team. The position duties include providing administrative and fiscal support to the operations team, including creating and monitoring requisitions, onboarding and processing new hires, scheduling and monitoring interviews, and maintaining confidential personnel files.

Community & Workforce Development Department works with vulnerable populations and minors. A Level one Fingerprint Clearance Card, a Criminal History Self Disclosure Affidavit, and a Central Registry background check are requirements for employment.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

Facilitates communication and coordination among departmental sections, other County departments, and external agencies for personnel-related activities, including personnel, purchasing, payroll, and specific programs;

Reviews and verifies personnel documentation and initiates appropriate actions as needed;

Responds to inquiries from the public and staff, providing information or resolving issues related to County, departmental, or program policies, or directing questions to the appropriate personnel;

Represents the personnel division in various committees and working groups and may take minutes and distribute them as required;

Coordinates and organizes calendars, appointments, and meetings for the personnel division and its programs;

Maintains specialized personnel databases, ensuring accurate data entry and retrieval, and generates reports as needed;

Monitors and manages standard personnel agreements, contracts, and other compliance documents;

Conducts research and prepares routine correspondence, memoranda, personnel forms, operational manuals, and other documentation for supervisor review;

Compiles and analyzes statistical and operational data to produce periodic and special reports;

Conducts and documents confidential inquiries for management while maintaining the security and confidentiality of sensitive information;

Assists in budget preparation for the personnel division, tracking expenditures and reporting on budget activities to the supervisor;

Arranges travel for personnel staff and prepares the necessary travel documentation for approval.

Minimum Qualifications:

Associate’s degree from an accredited college or university with a major in human resources, public administration, business administration, or a closely related field as determined by the department head at the time of recruitment.(Relevant experience and/or education from an accredited college or…