Administrative Assistant - Pima Animal Care Center

Department - Pima Animal Care Center Job Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5927 - Administrative Assistant I Salary Grade: 1 Hiring Pay: $17.04 Per Hour The first review of applications will be on 11/06/2026. Pima Animal Care Center (PACC) is looking for a detail-oriented part-time Administrative Assistant I to support our administrative team with data entry, filing electronic and paper documents, and streamlining essential communication.

In this role, you will work with other Pima County departments to ensure compliance with record retention, public records requests, and legal documentation. This position will work 19 hours maximum per week and is not benefits eligible.

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Responds to inquiries by answering routine questions related to unit functions and procedures and refers more complex queries to the appropriate person, division, or department;
• Answers single- or multi-line phones, routes calls, and relays messages;
• Schedules and confirms appointments by phone, mail, or in person;
• Types correspondence, memoranda, and other materials;
• Enters data into computers, updates computer records, and proofreads printouts for obvious errors;
• Compares entries against source documents and corrects errors;
• Indexes, classifies, codes, and files various records, charts, reports, and documents and performs routine file maintenance;
• Locates and retrieves files or documents as required;
• Copies, collates, and distributes reports and documents to appropriate parties or files;
• Stamps, sorts, and distributes incoming mail and prepares materials for outgoing mail;
• Performs courier duties;
• Types documents such as reports, applications, purchase orders, departmental forms, correspondence, and memoranda;
• May receives mailed and over-the-counter payments, issues receipts, and verifies daily cash intake with receipts.

One (1) year of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.) Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

• Minimum six (6) months experience with data entry.
• Minimum six (6) months experience using Adobe software.
• Minimum six (6) months experience using Microsoft Office Suite.
• Minimum six (6) months experience providing administrative support.

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.

Additional assessments/testing may be required as part of the selection process.

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