Senior Administrative Assistant

Primary City/State:
Tucson, Arizona Department Name:
Admin-Clinic

Work Shift:

Day Job Category:
Administrative Services Find your path in health care. Our team members make Banner Health a Great Place To Work® Learn how you can join our dedicated team of professionals. As a Senior Administrative Assistant, you will serve as a trusted partner to the Chief Financial Officer and Directors of Finance, providing high-level administrative and clerical support in an environment that requires professionalism, sound judgment, and discretion.

This role calls for a well-spoken, self-driven individual who can confidently manage competing priorities, expertly handle a wide variety of situations, including deescalating concerns or complaints and act as a critical point of contact for the administrative team while also stepping in to provide front desk coverage as needed. You will play a key role in supporting senior leadership by managing calendars, coordinating meetings and travel, preparing reports and presentations, and interpreting and prioritizing incoming communications to ensure efficient operations.

The position requires strong proficiency in Excel and PowerPoint, the ability to independently complete both recurring and ad hoc projects, and a demonstrated capacity to collaborate across departments while maintaining a high level of organization and attention to detail.

Schedule:

Monday
- Thursday 8a-5p and Friday 8a-4p

Banner University Medical Group is our nonprofit faculty practice plan associated with the University of Arizona Colleges of Medicine in Phoenix and Tucson. Our 1,100-plus clinicians provide primary and specialty care to patients at highly ranked Banner
- University Medical Centers and dozens of clinics while providing mentorship to more than 1,200 residents and fellows. Our practice values and encourages the three-part mission of academic medicine: research, education and excellent patient care.

This position supports senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.

• 1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.
• 2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.
• 3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.
• 4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.
• 5. Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.
• 6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.
• 7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.
• 8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
• 9. This position primarily focuses on the operations of the office of the senior leaders. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with senior leaders, board members, physicians, patients, board…