Legal Front Desk Administrator

Now hiring for a Legal Front Desk Administrator
Location: Tucson, AZ
Pay Rate: $20.00 – $23.00 per hour
Schedule: Hours: 8am-5pm Monday-Friday

At Staffmark, you’re not just filling a Legal Front Desk Administrator position — you’re becoming a valued part of a team that wants you to succeed.

Looking for Legal Front Desk Administrator jobs in Tucson where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

We are searching for an experienced legal professional to serve as our front desk administrator.

If your skills and experience are a good match for this role. This opportunity is being offered by Staffmark to qualified candidates.

• Greet clients, visitors, and staff in a professional and welcoming manner.
• Assist with client inquiries and provide information about our services.
• Answer, screen, and direct incoming calls, taking accurate messages.
• Maintain confidentiality with all client and firm information, while handling sensitive information with discretion.
• Assist with processing client payments and check logging.
• Support intake processes and client communications.
• Coordinate and prepare for client appointments, including review of attorney calendars, including organizing materials, document preparation, copying and filing.
• Work with legal assistants to coordinate materials for appointments and prepare necessary paperwork for meetings.
• Maintain and update client records and contact information.
• Utilize office systems for scheduling, communication and task tracking.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Assist the finance team with check processing of incoming and outgoing checks, client payments and keeping log records up to date.
• Ensure front desk materials, forms, and supplies are current and stocked.
• Maintain clean organized office areas, including the reception area, conference rooms, hubs and kitchen.
• Monitor and restock office and kitchen supplies, including refreshments in front office, supporting daily upkeep of office spaces.
• Provide administrative support to Practice Coordinator, staff and attorneys, assisting with daily tasks and special projects.
• Run office errands, including grocery pickup, mail delivery, food for meetings, etc)).
• Take initiative to support overall office efficiency and client service.
• Assist with time entry support and administrative components of billing workflows

• Law firm experience
• Friendly, client-focused demeanor with team focused skills.
• Ability to multitask and stay organized in a fast-paced environment.
• Comfortable handling confidential information.
• Proficiency with office software and scheduling systems
• Ability to follow written and verbal instructions accurately.
• Strong communication, organizational, and problem-solving skills.
• Ability to work independently as well as part of a team.
• Commitment to quality, safety, professionalism, and dependable attendance.
• Ability to learn new processes, procedures, equipment, or software as required.

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Opportunities for Growth through a variety of assignments with leading employers.

“The supervisors are such great people — very friendly and attentive.” – Jesus, Staffmark Associate

As a Legal Front Desk Administrator you will perform responsibilities that support the daily operations of your assigned employer while following established procedures, quality standards, and…