Program Coordinator, Department of Anesthesiology

Posting Number: req
27337

Department:
Anesthesiology

Department Website Link: (Use the "Apply for this Job" box below)./anesthesiology

Location:

Tucson Campus

Address: 1501 N. Campbell Ave. , Tucson, AZ 85719 USA

The University of Arizona Department of Anesthesiology is a collaborative group of clinicians, educators, and researchers who unite to advance medicine and health through innovations in patient care, commitment to training, and the performance of cutting-edge research to provide high-quality, academic, patient-centered anesthesia care for Tucson. The Program Coordinator will support the Department of Anesthesiology's educational mission, with a primary focus on clinical education coordination.

This position will work in association with the Medical Student Clerkship Director, Senior Program Manager, Senior Program Coordinator, and educational program leadership to support medical student education and provide cross-coverage for residency and fellowship programs as assigned. The program coordinator must be able to communicate effectively with faculty, professional staff, residents, fellows, and medical students.

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

Clinical Education Coordination:

• Provides administrative support to the Medical Student Clerkship Director and serves as a primary administrative contact between the Department of Anesthesiology, medical students, faculty, preceptors, and clinical education sites.
• Coordinates medical student clerkships, electives, visiting students, and outside rotators within Anesthesiology and its subspecialties. Generates, maintains, and distributes clinical and educational schedules.
• Communicates schedules, policies, deadlines, expectations, orientation information, and clinical education requirements to students and faculty. Responds to routine student inquiries and directs academic, performance, professionalism, or other concerns to appropriate clerkship leadership.
• Collects, maintains, audits, and reports medical student clinical education records, schedules, placement information, and related program documentation. Maintains and updates clerkship policies, forms, templates, orientation materials, and educational resources.
• Utilizes the Visiting Student Learning Opportunities (VSLO) system to support visiting student applications, rotations, scheduling, and related program administration.

Evaluations and Educational Program Management:

• Creates, assigns, matches, and tracks evaluations in New Innovations for medical student clerkships, residency, and fellowship programs, ensuring evaluations are appropriately linked to learners, rotations, faculty, and preceptors.
• Monitors completion of student, resident, fellow, faculty, and preceptor evaluations and follows up as needed to support timely completion and accurate program records.

Medical Student Residency Application Support:

• Coordinates and tracks materials for Department Chair letters, Clerkship Director letters, Letters of Recommendation, scholarship letters, specialty-specific evaluations, SLOEs, and other residency application documentation.
• Provides administrative support for medical student residency applications through ERAS, including uploading and managing departmental letters and documentation and tracking applicable deadlines and specialty-specific requirements.

Departmental Educational…