Billing and Accounting Coordinator

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Xcentech Computers LLC is a boutique consulting company based in central Tucson, Arizona. Known for a commitment to quality and innovation, the company specializes in providing comprehensive solutions tailored to meet the needs of businesses and individuals. With a focus on exceptional customer service and cutting‑edge technology, Xcentech Computers LLC has established a strong 21‑year reputation in the industry.

Founded in 2004, we have quickly grown to serve various industries including medical offices, hospitality, restaurants, manufacturing, laboratories, medical research, construction, automotive repair, and more. Our name harkens back to our origins as a tech firm, but we have grown into far more than just tech. We proudly offer consulting related to business operations, HIPAA compliance, HR‑related matters, financial compliance and analysis, security operations, and long‑term business planning, including exit planning and multiple streams of income for founders.

Owing to our unique approach and vast capability landscape, Xcentech fosters a collaborative and supportive work environment, offering opportunities for growth and skill development.

This is a full‑time on‑site role based in Tucson, AZ, for a Billing and Accounting Coordinator. The position involves managing billing and invoicing processes, preparing and maintaining financial statements, and ensuring accurate journal entries. Responsibilities also include assisting with financial reporting, analyzing financial data, and supporting overall accounting operations to ensure compliance and efficiency. The ideal candidate will collaborate closely with the management teams to maintain accurate records and optimize financial operations.

• Check e‑mail and sort financial items (bills, invoices, payment requests, bank inquiries)
• Help gather necessary data for quoting team
• Facilitate orders for the team
• Process tickets with billable time and items (approve and post)
• Create invoices and sync from Autotask to Quick Books Online
• Send invoices and keep track of aged accounts (A/R)
• Process vendor bills and pay outstanding liabilities (A/P)
• Process payroll, including the generation of checks
• Maintain living documents for various intersecting roles and procedures
• Communicate with project coordinator and management with regard to vendors, government agencies, tax authorities, financial institutions, or legal requests
• Act as liaison between management and the corporate CPA as needed
• Visit the bank to drop off deposits and withdraw funds as needed
• Assist with projects as needed, including client financial research/bookkeeping

• Daily updates to management and team as requested
• Ensure communication between clients and the team for all things financial
• Ensure timely payments to our vendors
• Ensure timely payments from our customers
• Ensure accurate accounting of all money‑related items
• Act as the financial face of the company to all outside parties

• Excellent communication and interpersonal skills
• Strong problem‑solving abilities and attention to detail
• Proficiency in understanding and analyzing financial statements
• Strong analytical skills and understanding of financial principles
• Experience with accounting tasks, including maintaining accurate financial records
• Organizational skills, and a high level of accuracy
• Experience with Quick Books Online and Microsoft Office Suite
• Ability to work on‑site in Tucson, AZ, and collaborate effectively with team members

• Experience with or understanding of IT terms/concepts
• Experience with or understanding of business terms/concepts

You will need to be a self‑starter. We are 1000% serious about this one. If you are the kind to stop and read all the directions first, this may be the perfect place for you. If you cannot move forward without the directions, this is not the place for you. You will need to be good at juggling, an independent thinker, and able to fill in the blanks when given partial direction.

You will need to be…