Department Personnel Specialist II - Sheriff's Department

Job Description Summary Department
- Sheriff's Department

Job Description Job Type: Classified Job Classification: 5992 - Department Personnel Specialist II
- Elected Officials Salary Grade: 10

Pay Range Hiring Range: $25.90 - $31.07 Per Hour Pay Range: $25.90 - $36.24 Per Hour Range Explanation:

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

This position provides complex paraprofessional administrative support for the Pima County Elected Official Human Resources Division. Duties differ from the Department Personnel Specialist I – Elected Official classification due to the higher level of complexity, autonomy, and responsibility involved. This position may be responsible for staff supervision.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

Facilitates coordination of HR activities with other departmental sections, County departments, and external agencies, acting as the internal liaison for support functions such as personnel management, purchasing, payroll, and program-specific activities;

Reviews and verifies HR-related documentation and initiates necessary actions to ensure compliance and accuracy;

Responds to inquiries from the public and staff, providing information or resolving issues related to departmental policies and procedures, or directing questions to the appropriate HR personnel;

Represents the HR division in various committees and working groups and may be authorized to commit departmental resources to specific initiatives;

Coordinates, schedules, and organizes HR calendars and meetings to ensure efficient operations and communication;

Leads the preparation and processing of HR-related accounting documentation, including requisitions, purchase orders, claims, and fund transfers;

Creates and maintains specialized HR databases, ensuring accurate data entry, retrieval, and the production of complex reports for analysis;

Monitors and manages HR agreements, contracts, and other compliance documents with relevant agencies, contractors, and service providers;

Conducts research, compiles information, and performs initial analysis, preparing routine and special reports, correspondence, personnel forms, and operational manuals for supervisory review;

Summarizes statistical and operational data to prepare periodic and special reports relevant to HR functions;

Assists in budget preparation for the HR division, tracking expenditures and reporting on budgetary activities to the supervisor;

Conducts and documents confidential inquiries for management while maintaining the security and confidentiality of sensitive information;

Establishes and maintains specialized reference files and materials relevant to HR operations;

May supervise, train, and evaluate support staff, providing recommendations on hiring, terminations, and other HR-related personnel activities.

Minimum Qualifications:

An Associate’s degree from an accredited college or university with a major in human resources, public administration, business administration, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience performing complex…