Senior Accountant​/Accounts Payable

Position: Senior Accountant / Accounts Payable
The Sr. Accountant/Accounts Payable role is responsible for the accurate and timely processing of company invoices, vendor payments, and related financial transactions. This role supports the full AP cycle including purchase orders, invoice receipt, coding, payment, three-way match, and approval, as well as specialized processing for land and West Virginia transactions. The role is also expected to continuously monitor AP processes and procedures and to recommend improvements in line with industry best practices.

Depending on assigned responsibilities, this position may include supervisory duties and additional accounting functions as necessary. This is a full-time, in-office position based in Jay-Bee’s Tulsa office.

Key Responsibilities AP Email Monitor and manage the dedicated Accounts Payable email inbox on a daily basis

Sort, prioritize, and route incoming invoices, payment requests, and vendor correspondence to the appropriate team member

Respond to vendor inquiries regarding payment status, remittance details, and account information

Escalate urgent, disputed, or high-value items to the supervisor in a timely manner

Archive email communications per company retention policyAP Header Entry Enter vendor invoice header data accurately into the accounting system including vendor name, invoice number, date, due date, and payment terms

Match invoices to purchase orders or approved requests where applicable

Flag duplicate invoices or discrepancies for review before processing

Maintain high data accuracy and meet daily entry volume standards PO Matching Match invoices, receipts, and purchase orders to facilitate proper coding of the transaction prior to payment

Perform a three-way match to ensure accuracy of payments AP Coding Assign appropriate general ledger account codes, cost centers, and job codes to invoices

Review coding against the chart of accounts to ensure compliance with company guidelines

Coordinate with department managers or project leads to confirm proper expense allocation

Identify and resolve coding discrepancies or missing information before approval AP Land Coding Import Prepare and validate land-related invoice data files for batch import into the accounting system

Code land acquisitions, lease payments, royalties, and related expenditures to correct accounts

Coordinate with the Land department to confirm lease numbers, tract IDs, and allocation details

Perform pre-import review to catch errors and reconcile imported records against source documents

Accruals – APPrepare accounts payable accruals for invoices received but not yet processed at month-end Coordinate with Accounts Payable to identify outstanding obligations requiring accrual

Post and reverse AP accrual entries in the correct accounting periodsAP WV Manual Check Coding Code West Virginia (WV) manual check requests to the proper GL accounts

Verify payee information, interest percentages, and payment amounts prior to processing

Collaborate with Operations and Revenue teams to confirm working interest owner details

Document manual check requests with full coding support and required approvals AP WV Manual Check Import Compile and format WV manual check data for batch import into the payment system

Validate import files for accuracy of payee, amount, account coding, and check date Execute batch import process and verify successful posting of all transactions

Research and correct any import errors or rejected records before final submission AP Payments Work with Treasury department to:

Process vendor payments via check, ACH, wire transfer, and other approved methods while working within Jay-Bee security and controls framework

Prepare and review payment runs in accordance with approved invoice batches and due dates

Confirm banking details before releasing funds and reconcile payments against the AP subledger

Distribute payment confirmations and remittance advices to vendors as required

Validate the payee and amount on each invoice

Submit and release checks for payment

Create the Positive Pay file Upload the Positive Pay file to the bank site

Fund the appropriate bank accounts AP Approval – In accordance with Jay-Bee Designation of Authority (DOA)
Review and approve coded invoices and payment requests in accordance with the DOAReview and route coded invoices and payment requests in accordance with the DOAVerify that invoices have appropriate supporting documentation and coding prior to approval or routing

Confirm expenditures align with budgeted amounts and approved vendor…