Vendor Services - Contract Administrator

Tulsa, OK, USA

Posted Monday, December 1, 2025 at 6:00 AM

The Contract Administrator is responsible for supporting the vendor contracting process from start to finish, including preparation, review, tracking, and maintenance of vendor contracts. This role ensures contract documents are accurate, compliant, and processed in a timely manner. The Contract Administrator also maintains contract records, monitors key deadlines, and collaborates with internal stakeholders and vendors to support smooth contract execution and compliance.

This position plays a vital administrative role in maintaining the integrity and efficiency of vendor and contract-related operations.

KEY RESPONSIBILITIES:

• Assist with the preparation, review, and processing of contracts and related documentation.
• Monitor contract timelines, renewal dates, and deliverables to ensure ongoing compliance.
• Maintain organized records of contracts, amendments, and supporting documentation in accordance with company policies and regulatory requirements.
• Coordinate with internal departments to ensure all contract-related information is current and accurate.
• Assist in gathering and verifying vendor information during onboarding and renewal processes.
• Track and report on contract status and performance metrics as requested.
• Support internal teams during contract review processes by gathering data, updating templates, and managing documentation workflows.
• Conduct basic research on applicable laws and organizational standards to help ensure contracts meet regulatory and policy requirements.

QUALIFICATIONS:

• Strong attention to detail and organizational skills.
• Familiarity with contract documents and legal terminology is preferred.
• Ability to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office applications (e.g., Word, Excel, Outlook).
• Effective written and verbal communication skills.
• Comfortable working with cross-functional teams and external vendors.
• Ability to learn and use contract lifecycle management (CLM) systems, if applicable.

EDUCATION/EXPERIENCE:

• Bachelor’s degree required (Business, Legal Studies, or related field). Juris Doctorate (JD) preferred.
• 1+ years of experience in contract administration, legal support, or vendor management preferred.
• Experience in services, healthcare, or insurance industries is a plus.

Community Care is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin