HR Administrative Assistant

Administrative Assistant

The Administrative Assistant supports and directly reports to the Director of Operations. You'll provide support overseeing and coordinating the company operations to ensure efficiency and effectiveness. You'll assist handling daily operational matters, project-related tasks, Tulsa related reporting needs, and other issues as directed. This position provides full range of administrative support to members of the Tulsa Leadership Team.

• Support the day-to-day administrative needs of the Tulsa site, including preparing presentation slides for meetings, drafting communications, handling email and multi-line phone
• Serve as initial point of contact for guests and visitors and complete appropriate registrations and compliance
• Serve as employee liaison for general HR inquiries such as payroll assistance, LOA requests, employee information change requests, etc.
• Create and post announcements and employee information on Plant monitors
• Support HR functions for event coordination, office updates, interview assistance, personnel inquiries, etc.
• Assist with onboarding processes, including preparing new hire documentation & coordinating orientation schedules
• Work with HR functions to ensure timely and accurate data integrity into Client's HR systems and software
• Appropriately manage and maintain confidential information and documents
• Consolidate and prepare necessary meetings and conference materials for participants

• High School Diploma or GED Required
• Initiative to work independently and anticipate needs, take care of confidential information, and handle pressure / deadlines easily.
• Organizational and time management skills to accommodate changing workload and multiple priorities
• Exhibit strong customer service skills and an attitude that exhibits flexibility to meet business needs
• Great interpersonal skills to work with staff at all levels, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient
• Outstanding written and verbal communication skills, phone skills, planning, prioritizing, and proofreading skills

• Associate degree strongly preferred
• Minimum of 3-5 years of previous administrative or Human Resources experience providing direct support to a manufacturing site
• Knowledge and experience in personal computers / Microsoft Office software packages (Word, PowerPoint, Excel), online tools, and various office machines in support of the administrative professional position

About US Tech Solutions : US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions.