Business Operations Coordinator; Tulsa, OK or Wichita, KS

Business Operations Coordinator (Tulsa, OK or Wichita, KS)

Be among the first 25 applicants.

This position is not eligible for relocation assistance. The candidate must reside no more than 45 minutes from either Tulsa or Wichita chapter office.

We are currently seeking a Business Operations Coordinator to work in either our Tulsa or Wichita office. The role is 8:00am–5:00pm Monday through Friday, with some evenings and weekends required during times of business need. Travel up to 5% is required.

Reporting to the Chief Operating Officer, the Business Operations Coordinator provides transactional support for finance, operations, and administrative functions of the Region, including budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, logistics and supply management, and records/reporting. The position serves as the lead system user/trainer for business software applications.

• Financial Administrative Support

  Provides administrative budget support including expense coding; financial report dissemination; initiating, monitoring, and approving regional procurement transactions. Collaborates with department leaders to ensure programs are executed within budget. Ensures processes are established and functioning for all cash and card transactions. Supports department directors with analytics for monthly forecasting of expenses.

• Lead System User/Trainer for Business Applications and IT Services

  Utilizes and trains staff on internal business systems. Troubleshoots phone and computer issues for the Region. Reviews and assists with tech services requests. Learns, maintains, and supports internal IT platforms used across Operations, ensuring staff and volunteers can effectively use required systems.

• Facilities/Asset Management Support

  Ensures repairs are completed within budget and appropriate systems are used to pay vendors. Develops and maintains relationships with vendors supporting each physical location. Obtains proposals for potential new vendors. Provides information/data needed for developing business plans for real estate transactions. Serves as liaison with other sectors for shared facilities/assets. Updates risk management systems with current values/status as appropriate.

• Fleet Management Support

  Maintains fleet inventory records. Ensures appropriate and timely maintenance. Files and maintains insurance claims and follows up on estimates/repairs. Serves as liaison with Fleet Management in other sectors.

• Logistics and Supply Management Support

  Supports regional logistics functions, including supply ordering, inventory tracking, warehouse coordination, and distribution of materials for disaster operations and daily business needs. Maintains supply management systems and ensures accurate documentation of incoming/outgoing materials. Coordinates with Disaster Program staff to ensure readiness of supplies and equipment.

• Events

  Participates in event planning meetings. Maintains insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol.

• Reports/Data Information

  Provides guidance and data for grant reporting. Prepares various internal reports. Responds to internal/external requests for information and/or documentation. Acts as Region point of contact for FOCIS information. Supports data input and data quality for Operations systems and reporting tools.

• Operations SOPs

  Develops, maintains, and distributes a regional SOP Manual. Provides training to ensure consistent processes and procedures related to operations functions throughout the Region.

• Volunteer Coordination

  May coordinate and train volunteers to assist with daily transactional work such as data input, clerical support, logistics tasks, and other operational needs.

Education: High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred.

Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or…