Admin Support Specialist- TULSA

Administrative Support Specialist

Under direct supervision, performs entry‑level administrative support-oriented job duties, including but not limited to resolving routine questions and problems, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person for other employees or the outside public.
• Provides information regarding location or availability of materials, resources and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information.
• Reviews and responds to routine correspondence for the office personnel.
• Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules.
• Makes copies and assembles materials.
• Opens, routes, and prepares incoming and outgoing mail.
• May run errands for the department.
• Performs related duties as assigned to successfully fulfill the function of the position.

• Physical:
  Sit for prolonged periods, communicate effectively and listen, engage in repetitive motion, use of computer and telephone, stand, stoop, bend, and reach.
• Environmental:
  Standard office environment.

• Working knowledge of office procedures.
• General office and customer service skills.
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented for accuracy of data and information.
• Ability to multitask, be organized, and self‑motivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Yes

None

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You belong here!

Seniority level:
Entry level.

Employment type:

Full‑time. Job function:
Administrative. Industries:
Higher Education.