Admin​/Clerical - Administrative Assistant

Job Title:
Administrative Assistant

Location:
Tulsa, OK 74146 (100% Onsite)

Duration: 6 Months

Pay rate: $23-$25/hr on W2

Job Description:

• The Administrative Assistant supports and directly reports to the Director of Operations.
• As such, you’ll provide support overseeing and coordinating the company operations to ensure efficiency and effectiveness.
• You’ll assist handling daily operational matters, project-related tasks, Tulsa related reporting needs, and other issues as directed.
• This position provides full range of administrative support to members of the Tulsa Leadership Team.

Responsibilities include:

• Support the day-to-day administrative needs of the Tulsa site, including preparing presentation slides for meetings, drafting communications, handling email and multi-line phone
• Serve as initial point of contact for guests and visitors and complete appropriate registrations and compliance
• Serve as employee liaison for general HR inquiries such as payroll assistance, LOA requests, employee information change requests, etc.
• Create and post announcements and employee information on Plant monitors
• Support HR functions for event coordination, office updates, interview assistance, personnel inquiries, etc.
• Assist with onboarding processes, including preparing new hire documentation & coordinating orientation schedules
• Work with HR functions to ensure timely and accurate data integrity into Emerson’s HR systems and software
• Appropriately manage and maintain confidential information and documents
• Consolidate and prepare necessary meetings and conference materials for participants

Required Knowledge,

Skills and Abilities

:

• High School Diploma or GED Required
• Initiative to work independently and anticipate needs, take care of confidential information, and handle pressure/deadlines easily.
• Organizational and time management skills to accommodate changing workload and multiple priorities
• Exhibit strong customer service skills and an attitude that exhibits flexibility to meet business needs
• Great interpersonal skills to work with staff at all levels, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient
• Outstanding written and verbal communication skills, phone skills, planning, prioritizing, and proofreading skills

Preferred Knowledge,

Skills and Abilities

:

• Associate degree strongly preferred
• Minimum of 3-5 years of previous administrative or Human Resources experience providing direct support to a manufacturing site
• Knowledge and experience in personal computers/Client Office software packages (Word, PowerPoint, Excel), online tools, and various office machines in support of the administrative professional position.

Abdul Naeem