Secretary II; Juvenile Bureau

Organization Probation Pay  $16.15

Pay Frequency Hourly Full  Time / Part Time Full time

Job Summary Under general supervision, performs clerical, data entry and statistical record keeping by performing the following duties.

Job Description ESSENTIAL JOB FUNCTIONS
• Type letters and other correspondence including legal documents.
• Process and work with detailed procedures involving reports, statistics, databases and takes notes and/or minutes.
• Ensure proper documents including police reports and databases are maintained and processed in the system and/or to other agencies.
• Prepare databases and statistics of social files as requested by management staff.
• Become familiar with State Statues and Court policies concerning delinquent youths.
• Perform other duties as assigned.

Additional

Job Description QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED SKILLS, KNOWLEDGE, & ABILITIES Skill in maintaining accurate records, statistics, databases, and delinquent files; in using a calculator and related Office machines; in typing 60 WPM; in formatting reports and other data as requested by Supervisor; in accurate spelling, punctuation, and business English; and in MS Word, Excel, and Access software programs.

Knowledge of Juvenile On-Line Tracking System (JOLTS) report screen; of administrative policies, Juvenile Court policies, and State Statutes; of legal and social files; and of departmental policies and procedures.

Ability to maintain confidentiality; to prepare record checks for military and law enforcement; to prepare statistical reports and complete some legal forms; to organize and plan work; to exercise initiative and independent judgement; to perceive clerical errors and work tactfully with others; to have the flexibility to migrate from one task to another at the supervisor's request and perform other assignments.

SUPERVISORY SKILLS This job has no supervisory responsibilities.

EDUCATION AND/OR EXPERIENCE High school diploma or general education degree (GED); plus one to three months related experience and/or training.

LANGUAGE SKILLSAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLSTo perform this job successfully, an individual should have knowledge of Database software;
Internet software;
Spreadsheet software and Word Processing software.

CERTIFICATES, LICENSES, REGISTRATIONS None required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The…