Administrative Assistant -Tulsa

We are seeking a highly organized and proactive Administrative Assistant to support the medical clinic. This role is essential in ensuring smooth day-to-day operations, coordinating events, and managing administrative tasks that support the clinic’s mission to deliver accessible healthcare services to underserved communities.

Key Responsibilities:

Calendar Management:

Maintain and coordinate the CMO’s calendar, including appointments, meetings, and travel schedules.

Ensure timely reminders and conflict-free scheduling.

Event Coordination:

Schedule and organize in-service training sessions for clinical staff.

Assist in planning and coordinating marketing and outreach events in collaboration with the community engagement team.

Attend community events as needed to support clinic visibility and engagement.

Supply Management:

Monitor inventory levels and order medical and office supplies as needed.

Liaise with vendors to ensure timely delivery and cost-effective purchasing.

Administrative Support:

Manage incoming and outgoing mail.

Prepare meeting agendas, take minutes, and follow up on action items.

Draft correspondence, reports, and presentations.

Maintain confidential records and files.

Communication & Liaison:

Serve as a point of contact between the Chief Medical Officer and internal/external stakeholders.

Ensure clear and timely communication across departments.

Qualifications:

High School Diploma/GEDProven experience as an administrative assistant or similar role Excellent organizational and time-management skills.

Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite and scheduling software.

Ability to work independently and handle multiple priorities.

High level of discretion and professionalism.

Preferred Qualifications:

Experience working in a healthcare setting.