Office Manager

Office Manager

We are seeking a highly organized and dependable Office Manager to oversee office operations for a busy electrical contracting company. This role supports field crews, project managers, estimators, and company leadership by keeping administrative, financial and project support processes accurate, efficient and on schedule.

Responsibilities:

• Manage daily office operations including phones reception, mail, filing, office supplies, and IT or vendor services
• Support electrical contract projects by organizing proposals, contracts, change orders, job progress, reports, permits, project files and closeout documents and job correspondence.
• Maintain all employee records, licensing, certifications, safety training, and insurance certificates.
• Coordinate communication between leadership, project managers, electricians, vendors and customers
• Assist with preparation and send out job invoices to customers. Oversee account receivables.
• Track accounts payable, prepare and send out timely payments. Assist with bank deposits.
• Maintain payroll and insurance documentation. Assist with health insurance renewal.
• Assist with hiring, including new hire paperwork, uniforms, and system procedures.
• Schedule office meetings as requested, support company events
• Help to improve administrative processes re: projects, payroll, billing, and field operation and keep same running smoothly
• Maintain organized records in company software and ensure confidential information is handled appropriately

Qualifications:

• 2-3 years of office management experience
• Electrical contracting, construction or skilled traded experience preferred
• Familiarity with construction documents such as contacts, change orders, billing, payroll, permits and job cost records is a plus
• Strong organizational skills, attention to detail and ability to manager multiple deadlines simultaneously
• Professional written and verbal communication required
• Experience with Microsoft Office and Quick Books required
• Experience with basic accounting, payroll, or construction management software preferred
• A dependable, resourceful and trustworthy team player who handles confidential information with discretion.

What We Offer:

• Full-Time employment
• Competitive pay based on experience
• Health, dental, vison if applicable
• Paid vacation and sick leave
• A collaborative team environment with opportunities to grow in the construction industry