Bookkeeper II; Highways

Position: Bookkeeper II (Highways)
## Bookkeeper II (Highways)
Apply:
Highway District 2:
Full time:
Posted 3 Days Ago:
JR103851#
** Organization
* * Highway District 2# #
** Pay**$16.15# #
** Pay Frequency
** Hourly# #
** Full Time / Part Time
** Full time# #

Job Summary Under general supervision, assist in the maintenance of bookkeeping records by performing the following duties.# #

Job Description ESSENTIAL JOB FUNCTIONS                                  
• Assist in preparing purchase orders and quote sheets.

• Reconcile receiving tickets, invoices and purchase orders.

• Assist in closing out purchase orders.

• Maintain balances on control ledgers.

• Maintain vendor files and other related files.

• Contact vendors for invoices, delivery tickets and prices as needed.

• Assist in the maintenance of files.

• Assist with upkeep of departmental Capital inventory records.

• Answers incoming phone calls and records citizen complaints and uses this information to create work orders in the Cititech and Cartegraph systems.

• Assist with the purchasing process; for collecting quotes and request for products and services; assigning commodity codes; generation of purchase orders in the Munis and Cititech systems; maintenance of internal records for receiving; the closing process including cancellation if needed.

• Collect time entry information from department supervisors in order to maintain payroll records of daily information for each employee for entry into Munis payroll system as well as Cititech system.

• Perform other duties as assigned.  # # Additional

Job Description QUALIFICATIONS   To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED SKILLS, KNOWLEDGE, & ABILITIES    Skill in typing 40-45 WPM; in using a personal computer; in 10-key by touch; in MS Excel and Word to generate and maintain reports and spreadsheets; and in filing, Cititech and Cartegraph software programs.

Knowledge of the principles and practices of bookkeeping; of established departmental procedures, policies and regulations; of laws, ordinances and regulations governing County financial matters; of arithmetic; and of MS Word, Excel and personal computers.

Ability to organize and present bookkeeping information in prescribed form; to make mathematical calculations with speed and accuracy; to perceive clerical errors; to exercise initiative and independent judgement; to understand and follow oral and written instructions; to be able to work efficiently under time constraints, determine priority of assignments/projects and be able to complete assignments/projects in a timely manner making necessary mathematical calculation switch speed and accuracy;

and to deal tactfully with others.

SUPERVISORY SKILLS
This job has no supervisory responsibilities.

EDUCATION AND/OR EXPERIENCE
Education equivalent to graduation from a standard four year high school; supplemented by Vo-Tech courses in Secretarial Science including key boarding, bookkeeping and accounting; plus over two years satisfactory full-time paid employment in general bookkeeping.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and…