Executive Assistant

Rupe Companies is a vertically integrated commercial real estate development and construction firm based in Tulsa, Oklahoma. With annual revenue of approximately $50M and ambitious plans to scale to $100M, we are committed to delivering high-quality development projects throughout the Southwest and Midwest. Our operations emphasize collaboration, innovation, excellence, and growth.

The Executive Assistant will provide high-level administrative support to the Owner and executive leadership team, ensuring that time and priorities are managed effectively. This role is more than just scheduling, it requires a proactive partner who can identify inefficiencies, implement systems, and serve as a trusted gatekeeper.

The Executive Assistant will manage both professional and personal needs, acting as a key liaison for internal teams, clients, and external stakeholders. This is a full-time, in-office role in Tulsa with occasional after-hours availability required.

• Provide full calendar and scheduling support for the Owner and executive leadership team, ensuring time aligns with priorities.
• Manage personal scheduling requests, including appointments, reservations, and travel arrangements.
• Oversee travel logistics and accommodations for both business and family needs.

• Coordinate and plan high-priority meetings, events, and board sessions; prepare agendas and take meeting minutes.
• Collaborate with the office coordinator for Social Media and Event planning for owner as well as company sponsored events.

• Act as an ambassador and liaison to clients, business leaders, and family members; ensure all interactions are handled professionally.
• Review, prioritize, and respond to emails on behalf of the executive.
• Track to-dos and follow-ups from meetings, emails, and texts; maintain accountability for completion.

• Support financial tasks including bill payment, receivables, and personal accounting needs.
• Coordinate technical requirements such as Zoom/conference call setup and other IT needs.
• Assist with office and property management tasks as needed.

• Identify process improvements to enhance efficiency and support executive effectiveness.

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Highly organized, detail-oriented, and proactive in problem solving.
• Exceptional written and verbal communication skills with a high level of professional discretion.
• Strong interpersonal skills and emotional intelligence; able to balance accountability with rapport.
• Comfortable handling sensitive and confidential information with the utmost professionalism.
• Ability to thrive in an ambiguous, fast-paced environment while making order out of chaos.
• Advanced proficiency with Microsoft Office Suite and scheduling systems.

• Bachelor’s degree in Business, Accounting, or related field.

• Full-time, in-office role at our Tulsa, Oklahoma headquarters.
• Occasional after-hours availability required.

Salary commensurate with experience.

• Flexible paid time off (PTO)
• FSA or HSA plans
• Comprehensive health, dental, and vision insurance options
• 401(k) retirement plan with 4% company match
• Company-sponsored events and team activities

At Rupe Companies, we’re looking for people who do more than check boxes. We seek individuals who bring a collaborative spirit, a sharp mind, and humble confidence to everything they do. The right candidate will thrive in a team-first environment where trust, communication, and mutual respect are foundational. We value common-sense problem solvers who get the job done with integrity and who embrace change, innovation, and continuous improvement.

If you’re passionate about making a meaningful impact, believe in fairness, and enjoy having fun while delivering excellence, you’ll feel right at home here.