Administrative & Program Coordinator

Description

Launched through the Invest North Tulsa initiative, Northside Neighbors is a resident-driven nonprofit organization dedicated to fostering opportunity, well-being, and prosperity in North Tulsa. Our work is centered on four interconnected areas:
Mixed-Income Housing, Cradle-to-Career Education, Community Wellness, and Economic Vitality.

As a member of the Purpose Built Communities Network, Northside Neighbors uses a holistic, resident-centered approach to neighborhood revitalization. We work alongside residents, community organizations, institutions, businesses, and other partners to strengthen neighborhoods and create the conditions for individuals and families to thrive.

Resident voice and engagement are foundational to our work, and Northside Neighbors serves as a community quarterback—helping connect people, resources, organizations, and strategies around shared neighborhood priorities.

The Administrative and Program Coordinator plays a key role in supporting the effective day-to-day operations of Northside Neighbors while also assisting with the coordination, implementation, and evaluation of organizational programs and initiatives. This position provides administrative and operational support to the Executive Director and staff; coordinates office systems, meetings, vendors, and organizational logistics; and assists with program planning, project management, data collection, stakeholder engagement, reporting, and community events.

The Administrative and Program Coordinator will work across Northside Neighbors' interconnected areas of Resident Voice, Community Quarterback, Mixed-Income Housing, Cradle-to-Career, Community Wellness, and Economic Vitality. The position requires a highly organized, adaptable, and community-minded professional who can effectively balance administrative responsibilities with program and project coordination.

• Provide administrative support to the Executive Director and staff, including calendar management, meeting coordination, scheduling, preparation of meeting materials, and follow-up activities.
• Manage day-to-day office operations to ensure an organized, welcoming, professional, and efficient work environment for staff, residents, partners, and visitors.
• Coordinate office supplies, inventory, equipment, files, records, and general office needs.
• Maintain office-wide systems and procedures for recordkeeping, document retention, file management, and workflow efficiency.
• Maintain confidentiality and handle sensitive organizational, personnel, financial, and community information with discretion.
• Assist with preparation and coordination of board meetings, including agendas, meeting materials, minutes, logistics, and follow-up documentation.

• Support the planning, coordination, implementation, and evaluation of programs and initiatives aligned with Northside Neighbors' strategic priorities.
• Assist with managing project workplans, contracts, timelines, deliverables, milestones, and outcomes.
• Maintain accurate program records, participation information, outcomes, and data within organizational tracking systems.
• Assist with data collection, analysis, and documentation to support program evaluation and continuous improvement.
• Prepare reports, presentations, summaries, and other program materials for internal and external audiences.
• Assist with grant-related documentation, reporting, and information needed to support fundraising and program implementation.
• Coordinate follow-up activities associated with programs, meetings, partnerships, and special projects.

• Assist with coordinating…