Executive Assistant

• Location 6363 S TRENTON AVE,Tulsa, OK, ,United States
• Base Pay $20.00 - $25.00 / Hour
• Job Category Administrative, Full-time, Twelve-Month
• Employee Type FT Non-Exempt
• Required Degree High school
• Manage Others No

Description

The Executive Assistant supports the day-to-day operations, communications, and development of the offices of the Head of School and Associate Head of School and provides advanced level administrative support that is often confidential and sensitive in nature.

• Assists the Head of School (HOS) and Associate Head of School (AHOS) in the pursuit of excellence through Christ.
• Serves as a liaison, an amanuensis, and a secretary for the HOS and AHOS.
• Schedules, organizes, and maintains the HOS and AHOS’s appointments and calendar.
• Prepares the HOS and AHOS for each day by presenting the calendar and all pertinent materials.
• Manages all dealings missionally—according to biblical principles, best practices, and board policies.
• Attends various meetings—documents and distributes meeting notes as assigned.
• Serves as the first point of contact for the HOS and AHOS with poise and professionalism.
• Executes administrative duties at the highest level—including managing time-sensitive and/or confidential matters.
• Initiates or drafts responses to various issues on behalf of the HOS and AHOS and proofreads all materials to ensure accuracy.
• Coordinates projects, activities, and events for the HOS and AHOS and ensures orderliness of arrangements before, during, and after.
• Manages multiple, simultaneous priorities and deadlines reliably, timely, and with considerable discretion, judgment, and care.
• Triages and makes phone calls and other communiqués on behalf of the HOS and AHOS and directs such to other persons as appropriate.
• Works cooperatively and collaboratively with others to create a high-functioning team that sets and achieves goals.
• Researches, assembles, and presents various data, reports, and projects for the HOS and AHOS—having verified for accuracy, pertinence, and completion.
• Plans, prepares, and oversees all aspects of meetings for the HOS and AHOS, including but not limited to guest list, invitations, itinerary, agenda, hospitality, a/v and IT support, etc.
• Provides administrative, editorial, and secretarial support for the Head of School in boardsmanship, capital campaign, writing projects, speaking engagements, consulting efforts, Christian school advocacy, and other institutional advancement.

• Provides support for Metro’s back-office personnel including, but not limited to, procuring, organizing, and maintaining office supplies, supply closet, workroom, conference room, and lounge; maintaining nameplates on teachers’ mailboxes.
• Coordinates school calendars, condolences, phone calls, and other communiqués as deemed appropriate.
• Performs other related work as requested by the HOS and AHOS.

• Effective oral and written communication skills.
• Excellent interpersonal and organizational skills.
• Exemplary care in handling confidential matters.

• Proficiency in Microsoft office applications.
• Proficiency in Veracross, Outlook, Google, and other pertinent applications.
• Proficiency in developing and formatting written documents such as emails, letters, memos, minutes, and reports.

• Knowledge of and ability to demonstrate Christian professionalism appropriate to Metro Christian Academy.
• Knowledge of and ability to uphold and to integrate Metro Christian Academy’s Statement of Faith, mission, vision, motto, and ideal employee profile.
• Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials that are…