Purchasing Specialist

The Purchasing Specialist is primarily responsible for facilitating purchases on behalf of Tulsa City-County Health Department (TCCHD) programs. The following functions represent the majority of the duties performed by the position but are not meant to be all-inclusive or prevent other duties from being assigned when necessary.

Education: Associate’s degree in business, accounting, or materials management preferred.

Experience: Three or more years of purchasing experience is required.

• Knowledge of sources of supplies, markets, and price trends.
• Ability and willingness to establish and maintain effective working relationships with vendors, other employees and the general public.
• Ability and willingness to follow established policies and procedures.
• Ability to communicate effectively while serving multiple programs.
• Ability to apply effective reasoning techniques when interpreting purchasing statutes.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Good interpersonal, customer service, multi-task, and satisfaction-oriented skills.
• Composition of clear, concise correspondence and documents.
• Working knowledge of MS Word and Excel.
• Understanding of financial accounting systems, billing systems, reporting tools, and related procedures and software used for recording and reporting business transactions.

Licenses/Certifications: None required. CPO preferred (OK State Certified Procurement Officer)

• Frequent internal contact with personnel at all levels in the purchase of goods and services.
• Frequent external contact with vendors regarding purchases and orders.

Must be able to lift materials, boxes of records and equipment weighing up to 25-30 pounds. Some stooping, bending and squatting may be required when retrieving files. Sitting for periods of time, up to 3 hours. Repetitive hand motions associated with using a computer, keyboard, mouse and telephone.

Direct Supervision – None.
Indirect Supervision – None.
Budget/Money/Material – No direct accountability. Recommends the purchase of multi-million dollars in goods and services per year.
Reports to – Senior Accountant, Supervisor.

No unusual working conditions.

Must maintain TCCHD record confidentiality according to HIPAA regulations.

Exempt.