Events Manager

Build In Tulsa

The mission of Build in Tulsa is to close the wealth gap in America by catalyzing multi‑generational wealth through tech and entrepreneurship. Build in Tulsa is dedicated to providing overlooked and underestimated entrepreneurs with the human, social, and financial capital needed for success. Build in Tulsa supports entrepreneurs through skills training, access to networks, and capital connections. We also offer coworking space, cost‑of‑living assistance, tech funding, and microgrants to reduce barriers to success.

• Innovation:
  Taking a forward‑thinking approach to how Build in Tulsa operates to uniquely support our community.
• Resilience:
  Adapting quickly and evolving continuously to ensure that Build in Tulsa will endure and thrive beyond whatever we may encounter in an unknown tomorrow.
• Collaboration:
  
  Being a partner to our diverse entrepreneur and business community, whether that means mentor, supporter, side‑by‑side problem solver, idea bouncer, connection maker, or whatever else it takes to help them succeed.
• Respect:
  Honoring the history that Build in Tulsa is rooted in, and honoring the intelligence, hard work, and dedication that each Build in Tulsa community member puts into building their business.

Build in Tulsa is seeking a creative, detail‑oriented person who has experience putting on events that drive impact. Build in Tulsa hosts and facilitates a number of events throughout the year to welcome entrepreneurs to our network, help those entrepreneurs build relationships, and showcase their entrepreneurial talent to investors and the broader Tulsa community. The ideal candidate knows the power of events to reach an organization’s goals and can plan and execute several events simultaneously on time and under budget.

We value a demonstrated ability to coordinate key stakeholders from team members to vendors and contractors. This is a fast‑paced environment that offers the opportunity to create meaningful impact for Tulsa entrepreneurs.

Full‑time, exempt (no overtime). Monday–Friday, 9:00 a.m.–5:30 p.m., with flexibility required to work evenings and weekends as needed for events.

• Draft event briefs summarizing the goals and objectives of each event, detailing the budget, event timelines, event design, and plan for execution.
• Secure and manage all vendors for BIT events including venues, catering, A/V, photography/videography, décor, and additional vendors.
• Assist with drafting BIT event budgets and track expenses to ensure events are executed within those budgets. Work closely with operations to manage invoicing and payables.
• Manage event set‑up, tear‑down, and follow‑up processes.
• Manage BIT merchandise and branded items inventory, including keeping track of what is in stock and what needs to be ordered to meet program and event needs.
• Maintain an active database of vendors for Build in Tulsa events and cultivate good relationships with vendors.
• Manage event branding in coordination with our marketing and branding partners.

• Primary lead for event invite lists and list management, working closely with the BIT programming team and community engagement manager.
• Draft event pages using Eventbrite or other tools to help promote events and maintain attendee lists.
• Work closely with the Marketing Manager to ensure events are promoted on BIT website and social media.
• Draft social media campaigns to help promote events in consultation with the Marketing Manager.

• Track event development and progress via Asana and keep the Build in Tulsa team abreast of event developments.
• Coordinate post‑event follow‑up including drafting and sending post‑event surveys to guests and stakeholders, conducting post‑mortem meetings with internal team and other stakeholders to assess event success, and collect all of that feedback in a retrospective document for institutional memory.
• Track event attendance and engagement with an eye toward process improvement and increasing engagement across all BIT events.
• Coordinate travel, lodging, and other hospitality for out‑of‑town guests.
• Lead hospitality…