Mortgage Ops Specialist

Title:

Mortgage Operations Specialist Department:
Mortgage

Reports to:

Mortgage Closing Supervisor FLSA Classification:
Non-Exempt Created Date:
November 6, 2023 Revised Date:
February 1, 2024

Responsible for a variety of administrative and clerical duties performed with the highest level of professionalism and excellent attention to detail in support of the Mortgage Department. Serves as the primary resource for questions and concerns throughout the mortgage process, ensuring appropriate and confidential handling all information and documents. Responsible for preparing mortgage compliance documents for the Mortgage Loan Originators and the execution of the loan estimate, closing disclosure delivery and any changes throughout the mortgage loan process.

Collaborates with Mortgage Department employees to accurately disclose all facets in the mortgage compliance flow. Performs duties in compliance with TTCU policies and procedures and regulatory requirements including, but not limited to, the Bank Secrecy Act.

• 30% - Disclosing:
  Provides initial disclosures and closing disclosures to members within guidelines and credit union policy. Coordinate re-disclosures when there is a change in circumstance or an event that requires re-disclosing within 3 days of application or Change of Circumstance. Research discrepancies on files when disclosures are generated and discusses with the Mortgage Loan Originator and Mortgage team when required. Verify accuracy of fees to mitigate TRID and RESPA violations.
  
  Review items for accuracy that are populated in TTCU's Loan Origination System, such as regulatory disclosures.
• 30% - Appraisal:
  Completes review of property appraisals to determine the collateral meets TTCU/secondary market requirements and supports the value given by the appraiser. Request any needed revisions. Notify assigned Underwriter if immediate review is needed. Forward appraisal to all applicable parties and add documentation to E-Folder. Push out all incoming appraisals and secondary reports (final inspections, etc.) charge borrowers TTCU account or credit card.
  
  Help locate/save Sure Receipts in Mercury for Processors. Monitor appraisals as they come in and request revisions or updates from the Underwriters.
• Vendors - Serves as liaison in communication and projects as required (e.g., Blend, AMCs, etc.).
• 20% - Opening:
  Logs in all files coming from Mortgage Loan Officers, review files for submission to processing, ensure accuracy of loan numbers and that Borrower in Encompass is listed as the primary Member in Keystone, order title and appraisals, verify appraisal funds, and review checklists to ensure files are complete prior to submission to Processor. Assign files to Processor and Underwriter within the Encompass system.
  
  Assign files to Mortgage Loan Officers within Blend and Encompass. Order AVM's.
• 20% - Closing:
  Owns all files cleared to close from Underwriter, review files for submission to Closers, ensure accuracy of the loan number, review title and tax cert to ensure the borrower information and property information match and are identical in Encompass, review product and pricing sheet to ensure that the information matches the Underwriting conditions, order verbal verifications of employment (within 10 business days of closing), confirm appraisal paid, and review checklists to ensure files are complete.
  
  Provide back-up support to Mortgage Team members, when needed.

• Associate or Bachelor's degree in Business, Economics, Finance, or other related discipline, preferred.
• High School Diploma or GED.
• Must have and maintain a valid driver's license.

Experience

• Related experience in administrative office work, procedures, and systems: 0-2 Years, Basic
• Experience in a financial institution or mortgage industry: 0-2 Years, Basic
• Bilingual Skills in Spanish or other language a plus.
• Previous experience in banking or related industry, preferred.
• Relevant experience in a law firm or corporate legal department

• 17% - Collaborates:
  Is an effective team player who adds complementary skills and contributes valuable…