Intellectual Property Docketing Clerk

Why Join Us

Gable Gotwals is a full‑service law firm with nearly 100 attorneys and more than 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation, and our connections and reach are global. Fortune 500 corporations, privately owned companies, entrepreneurs, foundations, and individuals entrust us every day with the stewardship and strategic management of their legal challenges.

We are well known for our high‑quality legal services provided by an experienced group of litigators and transactional attorneys who have been recognized by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and several federal, state and county bar associations. Gable Gotwals has been recognized by The Oklahoman as a Top Workplace for six years running. We have been recognized as a 2025 USA Today Top Workplace, a Top Inclusive Workplace by MOSAIC, and a VETS Indexes Recognized employer.

The Firm has been named to VAULT’s Top 150 under 150 list for eight consecutive years. We provide a highly engaged, collaborative, team‑based approach to doing life at work while we serve our clients with excellence not only throughout Oklahoma and Texas, but across the U.S.

Our core values are:

• Excellence – Provide the highest level of service to internal and external clients.
• Integrity – Uphold the highest ethical standards.
• Collaboration – Work together with collective skills, experience, and efforts for optimal results.
• Support – Maintain a positive, respectful environment that embraces diverse perspectives and needs among clients, team members, and community.
• Eligible for health insurance (including dental) on day one
• Group term life insurance and long‑term disability insurance
• Supplemental life, vision, AFLAC, and pet insurance
• Medical and dependent care flexible spending accounts
• 401(k) and profit‑sharing plan
• PTO, sick leave, and floating holiday
• Paid parental leave
• Most positions are eligible for twenty‑six remote days per year

The IP Docketing Clerk is responsible for accurately maintaining the firm’s intellectual property docketing system and ensuring that all deadlines related to patent and trademark filings are properly recorded, tracked, and communicated. This role plays a critical part in supporting attorneys and paralegals by managing the flow of information between the firm, clients, and various intellectual property offices.

• Review incoming correspondence from the USPTO, foreign agents, and clients to identify and record key dates and actions in the docketing system.
• Enter, update, and maintain all patent and trademark deadlines, status changes, and related information in accordance with firm procedures and client requirements.
• Generate and distribute daily docket reports to IP Assistants for handling.
• Monitor and track due dates to ensure all filings, renewals, and maintenance actions are completed on time.
• Assist with opening and closing IP matters in the docketing database.
• Coordinate with attorneys, paralegals, and support staff to clarify instructions and resolve discrepancies.
• Perform routine audits of docket data to ensure accuracy and compliance with firm and client guidelines.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide general administrative support to the IP team as needed.

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 1–3 years of experience in IP docketing or IP administrative support preferred.
• Familiarity with USPTO and foreign IP procedures preferred.
• Proficient use of research tools (i.e., USPTO, WIPO, etc.) preferred.

• Strong attention to detail and accuracy.
• Excellent organizational, prioritizing and time‑management skills.
• Ability to manage multiple deadlines and work in a fast‑paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access) and Adobe Acrobat.
• Experience with IP docketing software (such as CPI, Anaqua, CTS, etc.) preferred.
• Commitment to maintaining confidentiality and ensuring data integrity.
• Ability to…