Part-Time Billing Clerk

Firm Overview

Gable Gotwals is a full‑service law firm with more than 100 attorneys and 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation, and our connections and reach are global. Fortune 500 corporations, privately‑owned companies, entrepreneurs, foundations, and individuals entrust us every day with the stewardship and strategic management of their legal challenges. We are well known for high‑quality legal services provided by an experienced group of litigators and transactional attorneys who have been recognized by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and several federal, state and county bar associations.

The firm provides a highly engaged, collaborative, team‑based approach to work while serving clients with excellence throughout Oklahoma and across the U.S.

Generate, distribute, edit, and complete a high volume of billing statements using the firm’s practice management system (Elite 3E). Submit invoice, timekeeper, budget and other data files to various electronic billing portals. Perform other accounting and bookkeeping duties. This position is part‑time, up to 30 hours per week, Monday through Friday afternoon.

This position reports to the Director of Finance.

• Understand and comply with firm billing policies and procedures with respect to time entry standards, bill editing and generation, processing time and cost adjustments and write‑offs, transferring time from billable to non‑billable, bill reallocations, and bill reversal processes.
• Responsible for electronic client billing, including maintaining e‑billing client database, submitting e‑billing LEDES files to client portals, compiling cost backup, communicating with attorneys and clients, monitoring e‑bill status, and performing write‑offs as needed.
• Based on engagement letters or other direction, ensure proper set‑ups for billing purposes (e.g., specified rates, formats, cost handling).
• Process a high volume of billing statements (some with complexity) to completion.
• Review and edit pre‑bills in response to attorney and legal assistant requests.
• Apply retainer funds as directed by attorney.
• Maintain familiarity with the contents of applicable accounting tools on the firm’s intranet and related databases.

• High School Diploma or GED required.
• College‑level accounting classes, a minimum of two years of accounting/billing experience, or an accounting degree preferred.
• Knowledge of electronic billing systems preferred.
• Law firm experience preferred but not required.

• Maintain a positive, “can‑do” attitude in a fast‑paced environment with deadlines.
• Advanced knowledge of MS Word, Excel, Outlook, and Adobe Acrobat; familiarity with Access preferred.
• Ability to work with a multitude of software/web‑based applications.
• Strong critical‑thinking skills with the ability to find a solution to billing‑related issues.
• Strong diligence with great emphasis on accuracy, quality, and organization.
• Prioritize tasks and provide support and response to requests on time.
• Effectively interact and communicate with attorneys, legal assistants, and clients.
• Communicate clearly and concisely so recipients understand information or instruction.
• Research and respond to inquiries about billing issues, resolve them timely.
• Reply to e‑mail or telephone requests promptly.
• Work independently or as part of a team in a collaborative environment.
• Experience with automated systems and working with system analysts preferred.

While performing the duties of this job, the employee will read from hard‑copy and computer screen, sit, talk, hear, use wrist, hands and fingers to type, write, operate computer and other office equipment. The person will remain in a stationary sitting position 90 % of the time working on a computer; occasionally moving around a multi‑floor office to visit and meet with others and/or attend meetings, use office machinery, etc.,

which will require bending and lifting items less than 25 lb. Interior office with low to moderate sound levels.

Gable Gotwals is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.