Development Admin

Title: Development Admin

Department: Development

Reports To: Director of Development

Updated on: September 2026

Status: Exempt, Full Time, Salary range $40,

At Tulsa SPCA, our mission is to improve the lives of dogs and cats, and their human companions. We're more than a shelter; we're a passionate, dedicated team driven by compassion, collaboration, and a deep commitment to animal welfare. We foster a supportive and inclusive work environment where every team member plays a vital role in making a real difference. If you're looking to join a workplace where your work truly matters and every day brings purpose, heart, and the occasional tail wag, we'd love to meet you.

The Development Admin plays a key role on the Development team, supporting the Director of Development in all fundraising activities including grant research and application, donor stewardship, and communications efforts. This highly organized and detail-oriented individual is the glue that keeps fundraising operations running smoothly and efficiently.

The ideal candidate will have skills in database administration, event planning & execution, and relationship management. Must have the ability to meet deadlines, handle a fast-paced environment, has initiative & motivation, and achieve results in a team environment. The position is based in Tulsa, OK.

• Maintain accurate donor, prospect, sponsor, and contact records and generate reports and mailing lists.
• Process and record donations, pledges, recurring gifts, memorials, tributes, acknowledgements, and tax receipts.
• Process, coordinate, track, and acknowledge all in-kind donations.
• Support donor stewardship through thank-you communications, donor recognition, impact updates, and other engagement activities.
• Maintain confidentiality and accuracy of donor and financial information.

• Support fundraising campaigns, initiatives, and off-site fund and supply drives.
• Coordinate logistics, materials, registration, communications, and follow-up for fundraising and third-party events.
• Assist with sponsor ships, donor recognition, guest lists, and event materials.
• Maintain the grants calendar, including application, reporting, and renewal deadlines.
• Research foundation, corporate, and community grant opportunities in coordination with the Director of Development.
• Assist with grant applications, supporting documentation, submissions, and reports; maintain grant files and track awards and reporting requirements.
• Assist with donor, prospect, and funder research and follow-up.

• Maintain organized development records and files.
• Assist with fundraising calendars, mailings, campaigns, reports, and department projects.
• Prepare correspondence, spreadsheets, reports, and other development materials.
• Coordinate with Finance to ensure donations and fundraising activities are accurately documented and reconciled.
• Provide administrative support to the Director of Development.
• Represent the Tulsa SPCA professionally with donors, sponsors, businesses, foundations, volunteers, and community partners.
• Perform other development-related duties as assigned.

• College Degree or Equivalent (2 year minimum, prefer Bachelors Degree).
• 1-3 years of relevant experience in fundraising, event planning, nonprofit administration, or a related field.
• Familiarity with donor database software (experience with Bloomerang a plus).
• Excellent organizational skills and attention to detail.
• Strong interpersonal and customer service skills as well as excellent verbal and written communication skills.
• Available to work varied shifts and extended hours as…