Administrative Assistant DOH

Administrative Assistant 5

Apply for the Administrative Assistant 5 DOH
8785 role at Washington State Department of Health
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Disease Control and Health Statistics | PERMANENT APPOINTMENT | Onsite/In-Person

The Division of Disease Control and Health Statistics plays a central role in disease surveillance, public health laboratories, data, and policy that inform real decisions affecting communities every day. This role serves as the principal executive assistant to the Assistant Secretary for the Division. It is a high‑visibility, fast‑moving position at the center of division leadership, supporting complex operations, sensitive issues, and time‑critical decisions.

You will be a trusted partner to executive leadership, a connector across teams, and a steady presence that keeps the division running smoothly and strategically.

• Provide direct executive support to the DCHS Assistant Secretary, including complex scheduling, travel coordination, correspondence, and issue tracking.
• Manage and prioritize confidential, time‑sensitive communications and materials with discretion and sound judgment.
• Serve as a project lead for division‑wide administrative initiatives and short‑ and long‑term projects.
• Act as a central point of coordination for leadership meetings, executive correspondence, and official visitors.
• Lead and support the division’s administrative operations, ensuring consistency, quality, and timely delivery of work.
• Coach, mentor, and guide administrative staff across the division to strengthen service, collaboration, and process improvement.
• Support legislative coordination, rule making activities, and executive preparation for testimony or briefings.
• Contribute to special projects and support response efforts during public health emergencies when needed.

• You are close to the work that matters, supporting leadership decisions that shape public health across Washington.
• You have real influence, not just task execution, with a voice at leadership tables and in division planning.
• You work with smart, mission‑driven people who value collaboration, trust, and professionalism.
• No two days look the same, offering variety, challenge, and continuous learning.
• You get to build systems, improve processes, and leave things better than you found them.
• Your work is visible, valued, and directly connected to the division’s success.

You thrive in complex environments where priorities shift and details matter. You are calm under pressure, highly organized, and trusted with sensitive information. You enjoy working closely with leadership while also supporting and guiding others. You see the bigger picture, anticipate needs before they surface, and communicate clearly with a wide range of people. If you like being the person others rely on to keep things moving, aligned, and on track, this role will feel like home.

We value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While “Preferred Experience” is not required, these skills or experiences can help you stand out as a candidate.

• Option 1:
  Five (5) or more years progressively responsible, recent experience (within the last 6 years) providing professional‑level administrative support to a unit, manager, director, or executive leadership.
• Option 2:
  An associate degree or higher AND three (3) or more years of recent experience (within the last 6 years) providing professional‑level administrative support to a unit, manager, director, or executive leadership.
• Option 3: A bachelor’s degree in public administration, business administration, health administration, political science, communications, human resources or a related field AND Two (2) or more years of recent experience (within the last 6 years) providing professional‑level administrative support to a unit, manager, director, or executive leadership. One (1) year of experience in the Administrative Assistant 4 classification may…