Executive Secretary - INTERNAL CCD - Tumwater

Community Corrections Division

Tumwater, WA

Annual Salary: $81,924.00

This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only.

DOC's mission is to improve public safety by positively changing lives.

We are looking to fill a full-time, permanent Executive Secretary vacancy within the Community Corrections Division (CCD). This exempt position reports to the Community Corrections Administrator at Headquarters located in 7345 Linderson Way SW, Tumwater, WA 98501.

The Executive Secretary will provide confidential administrative support to the Community Corrections Administrator in their role as the manager of all personnel matters related to their command. This position exercises delegated signature authority on behalf of the CCA and serves as the Public Disclosure Coordinator, Legal Liaison to the Attorney General’s Office, and the Login r for the programs in the Administrator’s command as needed.

Work hours are Monday-Friday, 8:00 am to 5:00 pm.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

• Provide primary confidential administrative support and consultation for the Community Corrections Administrator and the statewide programs in the Administrator's command.
• Assist in the coordination and completion of a wide variety of special projects and initiatives as assigned to or initiated by the Community Corrections Administrator.
• Act as lead and/or assume sole responsibility in projects as assigned.
• Provide administrative support to program administrators/managers who report directly to the Community Corrections Administrator as needed.
• Independently identify, complete, and coordinate specialized/high-priority projects, including budgetary and/or legislative reports.
• Use independent judgment to make decisions and take necessary action on administrative matters, independently research, and investigate operating methods and procedures.
• Ensure smooth and consistent workflow and timely completion of tasks.
• Exercise a level of knowledge, experience, and familiarity with policy, statue, program details and practice while setting a professional and confidential tone for the Community Corrections Administrator, their direct reports, and the programs in the Administrator's command.
• Prioritize the Community Corrections Administrator's time, to include meetings and appointments.
• Manage travel arrangements and related reimbursements/requests for travel advances for the Community Corrections Administrator, and for program administrators/managers and staff in the Administrator's command as needed.

• Interact with internal (e.g., budget, Human Resources) and external (e.g., other correctional departments, media, citizens) stakeholders and respond on behalf of the Community Corrections Administrator.
• Research, compose, and/or edit reports and documents, including responses to correspondence from individuals under Department jurisdiction, their families, other agencies, and/or citizens of Washington State for signature by the Community Corrections Administrator, Assistant Secretary, or Governor. Monitor correspondence to ensure it is responded to by appropriate staff in a timely manner, which may include drafting and/or finalizing correspondence for appropriate signatures.
  
  Has delegated signature authority for the Community…