Administrative Specialist - Strategy & Engagement

Best to apply by 10/25/26

ESD 113 learns from and cares for our staff, schools, students, families, and the land, works alongside communities to build pathways that expand opportunity, and acts with collective purpose to advance educational justice.

This is a non exempt position, 260 days/year, 8 hours/day.

• Medical/Vision/Dental Insurance
• FSA/DCAP
• Life/AD&D Insurance
• LTD Insurance
• EAP
• Retirement
• DCP
• Annual Leave, Sick Leave Holiday Pay and Personal Leave

Required attachments:
Resume

The job of Administrative Specialist - Strategy & Engagement is done for the purpose/s of providing complex and confidential administrative support that helps the agency's Strategy & Engagement Division and other assigned departments run efficiently and serve school districts, partners, and the community.

The Strategy & Engagement Division includes Communications, Digital Innovation, and Public Records. This position supports each team by managing events, online trainings, records, and financial tasks, and it serves as a primary point of contact for clients, partners, and public agencies.

• Compiles and monitors budget, expenditure, program, registration, and inventory data accurately from multiple sources for the purpose of meeting legal and administrative requirements.
• Composes, edits, formats, proofreads, and distributes written materials, including letters, reports, minutes, and calendars, for the purpose of communicating information to staff, school districts, partners, and the public.
• Contributes to the agency's social media presence by posting content and proofreading posts for the purpose of building community connections and strengthening awareness of programs and services.
• Documents meeting notes and prepares and distributes follow‑up summaries and next steps to participants for the purpose of ensuring shared understanding and accountability after meetings.
• Helps the division organize and manage its shared files, including archiving records and documenting their destruction once retention periods end, for the purpose of meeting state retention requirements and having records ready for public records requests.
• Maintains accurate and complete records and documents in compliance with the Washington State Local Government Common Records Retention Schedule (CORE) and the Public Schools (K-12) Records Retention Schedule for the purpose of ensuring proper classification, retention, and disposal of all agency documentation in accordance with state regulatory requirements.
• Maintains and archives digital assets in approved file storage structures and systems for the purpose of organizing and preserving content for future use.
• Maintains good working relationships with clients, partners, and public agency staff for the purpose of supporting smooth collaboration and clear communication across organizations.
• Maintains, updates, and shares contact lists for the purpose of keeping coordination and communication timely and effective.
• Manages assigned resource libraries for the purpose of ensuring resources remain organized and accessible to schools and staff.
• Manages logistics for the agency's regional recognition programs and other assigned agency events, including outreach, partner coordination, registration, supplies, and onsite reception duties, for the purpose of delivering well- organized, inclusive events that serve students, staff, and the community.
• Manages the technical side of online trainings, including admitting participants, managing breakout rooms, monitoring and answering chat questions, and tracking attendance and clock hours, for the purpose of letting presenters focus on their content and keeping participant records accurate.
• Prepares contracts, service agreements, and invoices for assigned teams for the purpose of setting clear terms with partners and clients and collecting payment on time.
• Prepares reports for the purpose of providing documentation and information related to the assigned program or department.
• Procures office supplies and materials and reconciles supply budgets and expenditures for the purpose of ensuring adequate inventory and accurate financial records within budgetary guidelines.
• Provides confidential administrative support to the division's executive director, including calendar management, meeting preparation, and correspondence, for the purpose of helping the executive director focus on division priorities.
• Reconciles assigned teams' credit card transactions by matching receipts to statements,…