Tumwater - Office Professional

TUMWATER SCHOOL DISTRICT NO. 33
621 Linwood Avenue Tumwater, Washington 98512

Cascadia High School
Continuing
8.0 hours/day, 213 days
RATE OF PAY: $31.85 - $39.19 (25/26 Rates)
Benefit Information

This position will remain open until filled. Tumwater School District reserves the right to make a hiring decision at any time after the initial screening after 4 PM on Friday, November 13, 2026
. It is in the applicant's best interest to submit materials as soon as possible.

The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

High School diploma or equivalent;
Associate of Arts degree or 5 years of successful job-related experience preferred;
Criminal Justice Fingerprint Clearance. First Aid Certification.

Provides lead secretarial and office management for a school or major school activity. Responsibilities may include high school registrar functions, lead secretarial responsibilities, attendance data entry and reporting in a school office. Essential functions may vary.

• Accurately composes, prepares and processes documents or written materials for the purpose of communicating information regarding school and/or district activities and procedures
• Directs and manages student supervision as needed
• Oversees substitute staffing, identifies staffing needs and develops solutions
• Evaluates situations for the purpose of identifying potential improvements or reducing potential problems
• Ensure compliance with district policies, state and federal laws, rules and regulations
• Provides administrative staff support, maintains calendars and schedules of appointments, activities, facility use, work orders and other meetings as required
• Responsible for building, department and ASB budgets and maintains accurate records as directed, processes purchase orders
• Maintains funds and electronic records for fiscal and other reporting including, but not limited to, payroll, reconciliation of general/ASB, building fundraisers, field trips, procurement, daily bank deposits, collecting of student’s fees, and audit reports
• Builds the master schedule; prepares all materials for scheduling
• Prepares and maintains required student records including, but not limited to, registration of new students, transcripts, enrollment, withdrawal, CHS Inter-District and CHS Non-Resident transfers, student information, schedule changes, monthly enrollment P-223, diploma requests, student learning plans, free and reduced lunch, truancy, disciplinary, grade changes, emergency information, immunizations, etc.
• Coordinate student graduation; order diplomas, caps and gowns, and create the program
• Assists with organization of all senior activities
• Oversees administrative setup, student enrollment, course assignment, and progress tracking within online curriculum platforms, operates specialized software to manage Student Learning Plans, HSBPs, state testing rosters/tickets, and transportation requests
• Maintains required Alternative Learning Experience (ALE) records, monthly student review documentation, ALE attendance, and state audit compliance files
• Coordinates administrative support for embedded community partners, participates in SST/MTSS meetings, and supports building collaboration functions
• May create and maintain discipline files
• Places and receives telephone calls and records messages, assists students, teachers and parents with attendance questions
• Manages the check-out/check-in system of Chromebooks and student textbooks.
• Demonstrate sound and independent decision-making skills
• Establishes and maintains positive working relationships with community members, staff and…