Event Coordinator Specialist

Company Description

Ingenium is an élite   boutique advisory firm   specializing in open innovation and strategic advisory for leading companies and scaleups in the   Fashion and Luxury Industry  , with a specific focus on   Made in Italy  . We work at the intersection of fashion, luxury, technology, and innovation, supporting companies, brands, and organizations through strategic projects, innovation initiatives, and high-level events.
We are a fast-growing and fully remote company, working with leading   Luxury Brands, Companies, Foundations, Universities, Startups, and Technology players   across the global fashion innovation ecosystem. Our projects and events span the world's most dynamic fashion and innovation hubs —   Milan, Paris, New York, Miami, Dubai, Berlin, and more  .
We are looking for a full-time   Event Coordinator Specialist   to join our international team and support the planning, coordination, and execution of high-level events and innovation initiatives.
This is a hands-on role for someone who is highly organized, proactive, detail-oriented, and comfortable managing multiple activities and stakeholders simultaneously. You will work closely with the team, partners, speakers, clients, and venues to ensure that every event is planned and executed smoothly, from the initial preparation to the on-the-ground experience.

Y  our role:

Event Planning & Coordination:
Support the planning and execution of international events, conferences, workshops, and innovation initiatives, both online and in person.
Event Operations:
Coordinate logistics, timelines, venues, suppliers, speakers, partners, materials, registrations, and other operational aspects required for successful events.
On-the-Ground Management:
Support and coordinate event execution on site, ensuring that activities, schedules, speakers, guests, and partners are properly managed throughout the event.
Stakeholder Coordination:
Manage day-to-day communication with clients, brands, startups, speakers, partners, venues, and other stakeholders involved in events and initiatives.
Event Communication:
Support invitations, follow-ups, attendee communication, speaker coordination, and other communications before, during, and after events.
Project Tracking:
Maintain event timelines, task lists, deadlines, and follow-ups, ensuring that all activities are completed accurately and on time.
Event Materials & Deliverables:
Assist with the preparation of presentation decks, event documents, proposals, reports, guest lists, and other materials using Google Suite.
Post-Event

Activities:

Support post-event reporting, feedback collection, relationship follow-ups, and documentation of key outcomes and learnings.
Innovation Initiatives:
Contribute to the organization of workshops, networking activities, and other initiatives connecting Fashion, Luxury, Technology, and Innovation ecosystems.

Requirements:

Bachelor's or Master's degree completed, preferably in   Management, Communication, Event Management, Fashion/Luxury Management, or a related field  .
Previous experience in   event organization, event coordination, project coordination, hospitality, or a fast-paced environment   is preferred.
Experience managing multiple activities, deadlines, and stakeholders simultaneously.
Excellent   organizational and coordination skills  , with strong attention to detail.
Excellent communication skills and a professional approach when interacting with different stakeholders.
Fluent in   Italian and English   (written and spoken).
Good knowledge of   Google Suite   (Docs, Sheets, Slides).
Comfortable working both independently and as part of an international team.
Proactive, dynamic, and solution-oriented  , with a strong willingness to get involved and take ownership.
Ability…