Office Administrator

5 days ago Be among the first 25 applicants

This range is provided by Certified Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$20.00/hr - $22.00/hr

Certified Group is a leading North American provider of laboratory testing and audit and certification services. The Certified Group of companies includes Food Safety Net Services (FSNS), Certified Laboratories, EAS Consulting Group, Labstat International Inc., Advanced Botanical Consulting & Testing (ABC Testing Inc.), Microconsult Inc. and Micro Quality Labs Inc. The Certified Group provides analytical testing and regulatory guidance services in the food & beverage, dietary supplements & NHP, cosmetics, OTC, personal care, tobacco, cannabis, nicotine, and hemp industries.

We are currently looking for an Office Administrator to join our growing team!

The Office Administrator has the primary responsibility for coordinating office activities and operations to secure efficiency and compliance to company policies. As well as answering the telephones, greeting visitors, and managing daily clerical activities.

• Answer telephones, screen and/or forward calls to appropriate personnel or department.
• Greet guests in a professional, friendly, and hospitable manner and escort visitors to specific personnel or department.
• Maintain a current record of all visitors’ whereabouts within the facility.
• Ensure outgoing mail is sent out in a timely manner.
• Distribute all mail and incoming faxes to appropriate personnel.
• Receive supply lists from all departments, order office supplies weekly, and distribute supplies to appropriate departments.
• File and maintain client records as needed.
• Enter and verify data into LIMS in a timely and accurate manner.
• Maintain the front office, lobby and/or conference room.
• Administrate all front desk activities in a timely and courteous manner.
• Maintain the copy room and its maintenance requirements.
• Proactively seek ways to assist employees, departments, and/or management.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Track stocks of office supplies and place orders when necessary.
• Assist colleagues whenever necessary.
• Perform other duties as required.

• High school diploma or G.E.D. certificate.
• Full attention when conversing with guests/employees, understanding the points and asking/answering questions as needed.
• Multi-task in a fast paced, deadline oriented environment.
• Minimum three (3) years of experience in both numeric and alpha data entry, preferably in a lab environment with some LIMS experience.
• Minimum of three years experience as a front desk receptionist in a dynamic environment.
• Effective written communication skills as appropriate for the needs of the audience.
• Excellent computer skills. Microsoft Office required.
• Must be able to lift 25 lbs.

• Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other communications/computer components.
• Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens.
• Noise level varies from quiet to loud.
• Temperature varies from hot to cold.
• Interactive and fast-paced team-oriented tasks.
• Overnight travel is required at the discretion of management.
• Occasionally lift and/or move up to 25 pounds.
• Color vision and depth perception.

• Progressive 401k Retirement Savings Plan
• Employer Paid Short-Term and Long-Term Disability, and Life Insurance
• Group Medical
• Tuition Reimbursement
• Flexible Spending Accounts
• Dental
• Paid Holidays and Time Off
• Many positions which qualify for the company bonus program

Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.

Mid-Senior level

Full-time

Administrative