Presidential Aide

Presidential Aide Position Summary

Full‑time position available on or after February 2, 2026 in the Office of the President. The Presidential Aide provides high‑level administrative, scheduling, and operational support to ensure the effective functioning of the Office of the President. Working closely with the Chief of Staff, the position strategically manages the President’s calendar, meetings, travel, and events, balancing competing priorities to align with institutional goals.

The Presidential Aide serves as a key liaison between the President, campus leadership, the CSU system, and external stakeholders, ensuring the President is well‑prepared for all engagements with accurate information, materials, and briefings. This role requires exceptional judgment, discretion, and professionalism in handling highly sensitive and confidential matters. The Presidential Aide coordinates logistics for presidential travel and events, drafts and edits correspondence and reports, and monitors CSU policies and reporting requirements to support timely compliance.

Additionally, the position provides technology coordination to support the President’s needs and represents the office in meetings and committees as assigned.

• Manage and strategically plan the President’s schedule, meetings, and commitments in consultation with the Chief of Staff.
• Coordinate high‑level internal and external meetings (Cabinet, CSU system‑wide, Academic Senate, donors, community partners, etc.) ensuring alignment with institutional priorities.
• Plan and manage all aspects of presidential travel, off‑site meetings, and event participation, including logistics, briefing materials, and follow‑up.
• Ensure comprehensive preparation for events by securing agendas, background materials, and coordinating with on‑ and off‑campus partners.
• Provide high‑level administrative support including confidential correspondence, report preparation, and records management.
• Monitor CSU system policies, deadlines, and reporting requirements; represent the Office of the President in meetings as delegated.
• Ensure the smooth and efficient operation of the President’s Office in partnership with Office of the President team members.
• Support the President’s day‑to‑day technology needs and ensure equipment and systems remain current and functional.
• Other duties as assigned.

• Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant that has demonstrated the knowledge, skills, and abilities listed below; or a combination of education and experience that demonstrates that the applicant has acquired the knowledge, skills, and abilities listed below.

• Bachelor’s degree in business administration, public administration, communications, or a related field.
• 5+ years of progressively responsible administrative support experience at the executive level, preferably in higher education, public administration, or a complex organization.
• Experience planning and coordinating high‑profile meetings, events, and travel involving diverse stakeholders (internal and external).
  Experience drafting, editing, and reviewing correspondence, reports, or presentations for executive leadership.
  Experience liaising with senior leadership, governing boards, and external constituents, including donors, community leaders, or system‑level administrators.
  Experience working in environments with shared governance, collective bargaining, or complex organizational structures (preferred in CSU or higher education).

• Thorough knowledge of modern equipment, office practices and procedures, and business arithmetic, grammar, spelling, and punctuation.
• Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education.
• Ability to manage multiple assignments.
• Ability to prioritize and set deadlines, complete projects on schedule.
• Ability to identify appropriate applications of a wide variety of complex written policies and procedures.
• Ability to apply a high degree of judgment,…