Office Coordinator

Office Coordinator# Office Coordinator Central Valley
- Turlock, CA 95380## Overview Salary Range $20.00 - $20.00 Hourly Position Type Full Time Job Shift Day Education  Level High School

Travel Percentage Up to 25%
Category Admin
- Clerical## Description Except in the case of an undue hardship, La Familia provides reasonable accommodations to persons with disabilities when the accommodations are necessary to enable the persons to perform the essential functions of the job. The Agency also provides reasonable accommodations when necessary based on religious needs. Individuals requiring workplace accommodations must discuss their needs with La Familia Human Resources.

Individuals seeking accommodations for disabilities are typically required to provide medical documentation supporting the existence of a disability, the need for the accommodation, and what workplace modifications will enable the employee to perform the essential functions of the job.

POSITION OVERVIEW:

The Office Coordinator acts as the central point of communication for the Central Valley office by following office workflow procedures to ensure maximum efficiency; operates the main phone console; greet all callers and/or incoming visitors/clients, schedules appointments and referral intake, including experience with electronic health records and data entry.  Performs routine administrative and personnel duties as assigned. The coordinator also handles routine administrative tasks as assigned, supporting the team with strong organizational and communication skills to maintain a welcoming and productive office environment.

This role will uphold and champion the agency’s mission, vision, and values and contribute to a collaborative and inclusive work culture.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:[Administrative Duties]:
* Welcomes client and visitors by greeting them, in person or on the telephone, answering or referring inquiries
* Directs visitors by maintaining employee and department directories; giving instructions
* Being able to have good judgment around client needs
* Keep front office space and reception area neat and clutter free
* Keep office kitchen and supply space area neat and clutter free
* Answering phones and responding to client questions, including scheduling and referral intake
* Verify client insurance eligibility
* Address and resolve insurance-related matters
* Accept deliveries, sort, mark “received” and distribute mail, packages and faxes immediately
* Distribute staff reimbursement checks
* Make bank deposits
* Order and maintain inventory of office supplies
* Check voicemail and email on a daily basis and distribute messages immediately
* Maintain photocopy machine and keep it supplied with adequate paper/ink
* Contributes to team effort by accomplishing related results as needed
* Report any building maintenance concerns
* Schedule meetings or reserve conference rooms for directors and managers.
* Maintain the calendar schedules for the conference rooms
* Provide support to the Regional Director, Director of Clinical Services and Leadership team
* Maintain a high level of confidentiality while providing support to the leadership team
* Ensure evacuation map and fire extinguishers are current
* Maintain agency Safety Site Plan up to date
* Performs office opening and closing procedures as needed
* Set and maintain building security alarm system
* Generate and submit monthly audit check lists
* Performs other duties assigned Other
* Attend trainings and participate in events relevant to key responsibilities.
* Track and regularly report on key metrics for the responsible function areas.
* Leads and collaborates on projects supporting Agency objectives.

CORE COMPETENCIES:

Leading the self:
* Demonstrates ethics and…