Event Conference Planner III

Apply now Job no: 561950
Department: University Advancement
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Fundraising & Alumni Relations, Full Time, On-site (work in-person at business location)

Full-time position available on or after November 9,2026 for Fundraising and Special Events. This position’s responsibilities are carried out independently under general supervision, the incumbent is responsible for planning, organizing, and executing large and/or complex events and conferences that support university and divisional goals and objectives. The incumbent exercises advanced judgment throughout the event lifecycle, including event planning, logistics, budget administration, stakeholder and vendor relations, marketing, registration, and post-event evaluation while ensuring compliance with university policies, procedures, and applicable regulations.

The incumbent develops and maintains collaborative relationships with campus partners, vendors, sponsors, and external stakeholders, resolves complex event-related issues, recommends process improvements to enhance operational effectiveness, and may provide lead work direction to volunteers, student employees, and event support personnel. Work is performed with minimal oversight while ensuring successful event implementation and alignment with organizational priorities.

• Plan, organize, and execute complex events and conferences in accordance with university policies, procedures, and established best practices.
• Facilitate all logistical aspects of events, including facilities, equipment, technology, staffing, scheduling, and event components to ensure successful execution.
• Oversee event setup, on-site operations, and post-event activities to maintain efficient event operations.
• Arrange operational requirements involving vendors, security, parking, facilities, catering, and other event-related services.
• Develop, maintain, and adjust event timelines, project schedules, and implementation plans to meet changing priorities and deadlines.
• Lead event implementation by anticipating challenges, resolving operational issues, and ensuring a positive participant experience.
• Apply advanced knowledge of event planning principles, university policies, and operational procedures to address complex event-related matters.
• Exercise independent judgment when evaluating options and resolving unique or sensitive event situations.
• Develop and maintain collaborative relationships with internal and external stakeholders, vendors, sponsors, speakers, and attendees to support the successful planning and execution of complex events.
• Facilitate communication among campus departments, vendors, and external partners to ensure event requirements and expectations are met.
• Arrange speaker, VIP, and attendee accommodations, transportation, and specialized logistical needs.
• Interpret university policies, procedures, and event requirements to provide guidance and resolve complex issues.
• Provide lead work direction to volunteers, student employees, and event support personnel during event planning and implementation.
• Resolve stakeholder concerns through proactive communication, sound judgment, and a customer-focused approach.
• Develop event communications and promotional materials, including invitations, programs, signage, digital communications, and post-event surveys.
• Implement marketing and promotional activities using university communication platforms, including websites, email campaigns, and social media.
• Administer event registration processes and online registration systems to ensure accurate participant information and efficient event operations.
• Maintain event databases, registration records, and scheduling systems to support planning, reporting, and operational continuity.
• Prepare and process event-related documentation, including invoices, work orders, requisitions, contracts, and other administrative records.
• Maintain comprehensive event documentation to support reporting requirements, compliance, and historical reference.
• Analyze budget information and financial data to support event planning, vendor selection, and resource allocation.
• Monitor event expenditures, reconcile financial records, and ensure compliance with university financial policies and procedures.
• Prepare financial summaries, budget updates, and supporting documentation to facilitate informed decision‑making.
• Evaluate post‑event financial outcomes and…