Administrative Assistant II

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 750801 - Alabama Life Research Institute

Normal

Work Schedule:

Monday - Friday 8:00am to 5:00pm

Note to Applicants: Position is eligible for hybrid work subject to University policy.

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Exercises discretion and judgement with limited oversight. Supports the Executive Director and other key individuals at ALRI to meet ALRI's educational, research and outreach activities and initiatives. Adheres to UA policies, schedules, and deadlines.

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.

Exceptional written and verbal communication skills. Ability to submit routine accounting transactions and the ability to organize work and time in an efficient manner. Works effectively in a team environment. Ability to handle all administrative matters in an office environment.

Relevant UA experience and advanced knowledge of UA administrative software applications such as Banner, Concur, Page Up, Touch Net, MyEverest, Alabama Research Management System, GATOPS, Fastlane, Cayuse.

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights:
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