Administrative Assistant II

Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

223101 - Dean's Office-Nursing

Monday - Friday 8:00am to 5:00pm

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Provides administrative and operational support to the Capstone College of Nursing Vice Dean's office. Supports Division Chairs by coordinating communications, managing information flow, and facilitating planning and reporting activities. Coordinates calendars, meeting invitations, and leave requests for Division leadership and faculty.

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Proficiency in Concur, Banner, and other systems such as Buy Bama, Payment Works, and contract management. Excellent verbal and written communication skills.

Experience with Concur and P-Card procedures.

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights:
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