Operations and Fiscal Coordinator Land-Grant Programs l, ll

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Resume/CV
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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Position Title

Position Title Operations and Fiscal Coordinator for Land-Grant Programs l, ll

Status

Status Full Time

The Operations and Fiscal Coordinator provides progressively responsible administrative, fiscal, payroll, personnel, procurement, and operational support for the College of Agriculture, Environment and Nutrition Sciences ( CAENS ). This position coordinates daily business operations while ensuring compliance with university, state, federal, and sponsor regulations.

The position supports departmental and program operations through financial transaction processing, payroll and personnel administration, procurement, budget monitoring, student employment coordination, grant and proposal support, records management, meetings, travel, and administrative services.

• Prepare, coordinate, and monitor monthly, bi-weekly, and student payroll activities.
• Prepare, process, track, and maintain Personnel Action Forms (PAFs) and other personnel documents.
• Prepare and process student employment contracts and coordinate work-study/student employment activities.
• Maintain payroll, personnel, leave, fiscal, grant, and administrative records.
• Prepare and process requisitions, purchase orders, check requests, internal vouchers, invoices, journal entries, and other expenditure documents.
• Coordinate and monitor procurement activities and follow up on outstanding transactions.
• Monitor departmental, grant, research, Extension, and other program budgets and accounts.
• Review financial and administrative documents for accuracy, completeness, appropriate supporting documentation, and compliance.
• Prepare budget reports, financial reports, reconciliations, and other fiscal documentation as assigned.
• Assist faculty, staff, administrators, and program personnel with fiscal, payroll, procurement, and administrative processes.
• Compile information for institutional, federal, state, sponsor, research, and University reporting requirements.
• Maintain records and administrative documentation associated with grants and sponsored programs.
• Prepare correspondence, memoranda, reports, budgets, proposals, presentations, meeting materials, and other documents.
• Edit and proofread documents for accuracy, completeness, and compliance with established procedures.
• Maintain organized electronic and physical filing and recordkeeping systems.
• Coordinate meetings, appointments, conferences, workshops, and other activities.
• Prepare agendas, meeting materials, minutes, and follow-up documentation.
• Coordinate travel and lodging arrangements and related documentation.
• Review incoming correspondence and identify required actions, deadlines, referrals, and follow-up.
• Coordinate general office operations and administrative functions.
• Maintain office supplies, equipment, records, and operational resources.
• Communicate with Human…