Marketing Administrative Specialist

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This is a remote position located in the USA. The eligible candidate will reside in the USA.

• Monitors and documents transactions for the Marketing department's ad and promo budget, including facilitating processes to support forecasting and closing reports.
• Create and coordinate the distribution/collection of communications, including timelines, project related documents, data reviews, and calendar maintenance as it relates to the overall marketing department's goals and objectives with the purpose of streamlining team operations.
• Independently handles assigned projects, routine reports, and administrative responsibilities in a timely and efficient manner.
• Coordinates the preparatory aspects of budget meetings, forecasting and closing exercises.
• Offers executive-level support to the VP of Marketing and the Marketing Team, ensuring the management of time-sensitive and confidential matters while addressing project requirements and efficiently resolving issues.
• Provide administrative support for events, webinars, or promotional activities, ensuring all logistics are in place.
• Assist in the coordination of marketing campaigns, including tracking progress, maintaining timelines, and communicating updates.
• Work with vendors and contractors to obtain quotes, process invoices, and ensure timely delivery of services or materials (e.g., Pinnacle exhibits, Freeman logistics, applied radiology pub med, Aunt Minnie forums, IMV data market research).
• Assist in building sales kits with menus, brochures, and guides to support sales.
• Process daily accounting including reconciliation of payable accounts, tracking and managing inventory.

• Strong command of MS Office Suite products with advanced knowledge of Outlook, Excel, PowerPoint and Word.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability to participate in project related meetings and identify appropriate action items or tasks that should be captured and monitored.
• Ability to navigate multiple departments to identify resources to assist in completing work tasks.
• Familiarity with financial processes, such as budgeting and forecasting.
• Ability to effectively apply interpersonal skills to establish and maintain effective working relationships with others.
• Ability to communicate effectively both written and verbally in order to exchange and/or provide information to staff and others.
• Pay Information:
  Min $49,300 to Max $79,300 (DOE).

Seniority level:
Mid-Senior level

Employment type:

Full-time

Job function:
Administrative

Industry: Medical Equipment Manufacturing