Document Controller

Location: Hampton

Job Title – Document Controller – Environment Division

Location – Hampton, Middlesex

Purpose of the Role:

Provide a consistent support to project teams by ensuring that design and contemporary information / documentation are captured within our systems for ease of retrieval by site teams.

What you will be doing:

Key Responsibilities:

* Ensure system aligns with our BMS.

* Drive Information Management (IM) Compliance within your project(s)

* Engage / Liaise with H&S / Quality Teams regularly, i.e. Monthly.

* Attend design team meetings to ensure compliance within the systems are met.

* Ensure company and project information management protocols/procedures are followed, including the IMP and BEP.

* Create and ensure all registers are up to date and completed correctly prior to internal and external auditing

* Ensure that change control of revision status is recorded, easily traceable and identified within the company systems.

* Ensure that latest revision of live design documentation is available and distributed to relevant discipline role within the systems.

* Ensure all design information is controlled and maintained in a methodical manner and issued within set timescales.

* Issue reports to internal / external parties when required.

* Ensure consultants and sub-contractors are invited into our system(s) and attend a training day.

Administration:

* Capture data from other systems used on the project to our company system(s) i.e. Contract management tool.

* Confirm / Support the Project Team with the workflow process, RDD, RFI and Change Control within our system(s)

* Carry out QA check within agreed Workflows.

* Support the Commercial and Design Managers with linking information to virtual containers within our system(s).

* Invite and revoke internal and external users to and from our system(s) when required.

* Setup document containers for external parties within our system(s) when required.

* Manage distribution groups.

* Add and configure containers within our system template where applicable.

* Create matrix / notification transmittals when required.

* Generate reports when required.

* Audit regularly to ensure compliance with the company BMS.

* Ensure design documentation is uploaded and named consistently within our system(s)

* System champion for project team(s), supporting users when required.

* Print / organise print service for drawings when required

* Liaise with Design and Site teams regarding Handover information / documentation

* Highlighted documentation. i.e. Stamped ‘Scanned to System’ when superseded or revised.

* Report to Project Management Team on progress monthly.

About You

Main Contractor experience is desired.

Some knowledge and understanding of the Document Control process at operational level.

Some knowledge and experience of using Viewpoint for Projects and Field View at operational level is desired.

IT literate and a good understanding of Microsoft and Viewpoint applications

Ability to prioritise workload when managing multiple contracts / tasks

Ability to work accurately under pressure to meet project targets

Great attention to detail

What We Can Offer in Return:
With an impressive order book of over £4.3 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment.

With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about…