Accounting and Office Administrator

The Accounting and Office Administrator serves as a key administrative and financial support resource for the organization. This role combines accounting, bookkeeping, office administration, customer billing support, and human resources assistance to ensure efficient daily operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while providing professional support to customers, vendors, leadership, and employees.

Reports To:

Director of Finance and Operations Manager

Key Responsibilities:

• Serve as the primary point of contact for customers regarding invoices, payment status, account balances, and billing-related inquiries.
• Create and process customer invoices accurately and in a timely manner.
• Generate, track, and maintain purchase orders and vendor documentation.
• Perform bookkeeping functions, including maintaining financial records, processing transactions, account reconciliations, and supporting accounts payable and accounts receivable activities.
• Coordinate with the Operations Supervisor to receive, inspect, and document incoming deliveries and shipments, ensuring materials are accurately received and properly distributed.
• Prepare reports, correspondence, spreadsheets, and other business documents while maintaining organized financial, employee, and operational records.
• Coordinate maintenance to premises via contractors and landlord.
• Assist with human resources administration, including employee onboarding, personnel record management, benefits administration support, and other HR-related activities.
• Coordinate office supplies, vendor communications, and general office operations.
• Support special projects, process improvement initiatives, and other duties as assigned.

• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with accounting software and bookkeeping processes.
• Knowledge of accounts payable, accounts receivable, invoicing, and financial recordkeeping.
• Strong organizational, time management, and attention-to-detail skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong customer service skills with the ability to build and maintain positive vendor and customer relationships.
• Self-motivated with the ability to work independently, prioritize tasks, and contribute as part of a team.

Full-time

• Associate degree in Accounting, Business Administration, or a related field preferred.
• Minimum of 2 years of accounting, bookkeeping, administrative support, or related office experience preferred.
• Paid time off and holidays
• Performance bonuses
• Health Insurance
• Medical plan allowance

• EEO Statement: DCTech is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
• Sponsorship:
  We do not offer visa sponsorship (e.g., H-1B or TN Visas) for this position.