Office & General Accounting Coordinator

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The Shelly Company, a CRH company, is a vertically integrated supplier of aggregates, asphalt, ready mix concrete and paving services throughout the state of Ohio. Our commitment to quality drives us to use the most modern, efficient and environmentally friendly technology in our industry. The Shelly Company is known throughout the industry for innovation, quality and for our commitment to safety.

The General Accounting & Office Coordinator provides broad administrative and accounting support to ensure smooth and efficient operation of the office and finance functions. The ideal candidate has basic accounting knowledge and is highly organized, responsive and able to balance multiple priorities with accuracy and professionalism.

• Assist with general ledger activities, including journal entry preparation, account reconciliations, monthly close tasks and other basic accounting functions
• Process fuel and equipment usage
• Support Accounts Payable by processing invoices, verifying coding and approvals, maintain vendor records and assisting with payment cycle activities
• Provide Accounts Receivable support by handling customer inquiries, processing and posting payments, resolving discrepancies and managing tax certificates and credit requests
• Oversee office supplies, equipment needs, vendor service requests and general administrative logistics
• Manage incoming mail, answer phones, greet visitors and support internal teams with routine administrative tasks
• Assist in preparation and organization of HR packets, permits, onboarding materials and required reporting
• Maintain compliance with company policies and safety standards
• Provide flexible support to AP, AR, and general accounting teams as need to keep workflows moving efficiently

• Must be able to meet all deadlines – daily, weekly, monthly as required.
• Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
• Maintain all documents and procedures in accordance with current SOX (Sarbanes-Oxley) standards
• Proficiently utilize Shelly/CRH platforms as appropriate (i.e., Viewpoint (AP/EM/Job Cost/Material Sales modules);
  Onbase;
  Proactis;
  Infield; MS Office suite
• Must be willing to travel and work away from home when required.
• Must be willing to work nights and weekends when necessary.
• Strict adherence to Shelly Company policies and procedures as outlined in the Company Book of Policies.
• Timely and regular attendance is an expectation of performance for all Shelly Company employees. Employees will be held accountable for adhering to their workplace schedule.
• Willingness to work in a team environment and assist co-workers and supervisors with additional duties as needed.
• Manage the efficient operation and maintenance of the Toledo LQ Terminal office in conjunction with the Terminal Manager

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

High School diploma or equivalency; 2+ years of office or accounting experience; or equivalent combination of education and experience.

Ability to communicate effectively to exchange ideas and understand instructions.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to solve practical problems and deal with a variety of common departmental situations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects; reach with hands and arms; and talk or hear. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually very quiet.

The statements included in this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Other duties may be assigned as required. Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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