Medical Affairs Specialist

Full-time/40 Hours per Week

Commensurate with Experience

University Physician Assoc Adm

UT Tyler Health Science Center

The Medical Affairs Specialist provides professional administrative support of a complex and confidential nature for the Department Chair and other assigned faculty. This position plays a vital rolein ensuring the efficiency and effectiveness of departmental operations by supporting a diverse group of physicians and providers, while using initiative and judgment to relieve them ofroutine administrative duties. Serves as the department liaison,facilitating communication and collaboration with other departments, students, residents, interns, and the public.

Thisrole involves managing numerous physicians and overseeing a varietyof administrative responsibilities, such as credentialing and coordinating business travel.

• Provide administrative support and coordinates workflow,collaborating with various departments to ensure efficient operations.
• Maintain calendars for the Department Chair, high-levelclinical leaders, working closely with clinic staff and other personnel to coordinate schedules, resolve conflicts, schedule appointments and meetings, and plan department-related events.
• Support budget preparation and oversight by monitoringaccounts, preparing certification letters, processing internaldepartment transfers, and managing budget change requests withinthe Department of Medicine.
• Review and maintain professional development account activityfor accuracy by provider, while processing purchase requisitionsand payment reimbursements.
• Research payments, purchase orders, and vendor transactions.
  
  Order departmental office supplies.
• Submit vendor information to Purchasing to update vendorlists.
• Oversee and reconcile assigned departmental and Department of Medicine accounts, including grants and endowment accounts awardedto individual providers, ensuring accuracy.
• Assist with IT software, computer, and accessory purchases incompliance with IT policies, and maintain the annual inventory.
• Coordinate and complete domestic and international travel arrangements for Department of Medicine faculty, including travelcard setup and distribution, and processes mileage reimbursementsin compliance with established University policies and Texas Comptroller regulations.
• Maintain and update the provider financial records, time and attendance tracking spreadsheets. Assist providers with submissionsof credentialing packets for Medical Staff Services.
• Facilitate renewal of licenses, TB surveillance, FIT testing and mandatory training.
• Coordinate orientation for new Department of Medicineproviders, ensuring completion of onboarding requirements, forms,and integration into departmental workflows.
• Coordinate time-off requests for Department of Medicineproviders by managing entries and acting as the primary liaison among providers, clinic staff, and timekeeping to ensure accurateabsence tracking and timely communication.
• Perform Other duties as assigned.

• High school diploma or equivalent.
• Three (3) years' experience in administrative work in aclinical setting.
• A combination of education and experience may be accepted.

• Exceptional organizational and multi-tasking skills with solidattention to detail, demonstrating the ability to manage multiple responsibilities effectively.
• Works collaboratively and cooperatively with university and department personnel at all levels.
• Respond flexibly and positively in all circumstances, workingcalmly under pressure.
• Demonstrated flexibility and initiative in a dynamic work environment.
• Strong analytical and problem-solving skills with the abilityto work autonomously, identify and resolve issues efficiently, andmake sound decisions.
• Exhibits high personal, ethical, and professional conduct.
• Outstanding interpersonal and communication skills (written andverbal).

The University of Texas at Tyler is part of the prestigious

University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls morethan 11,000 students across four academic colleges and fourschools.

Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tylersupports our surrounding…