Administrative Assistant

Administrative Assistant

• Job Location: Tysons, VA
• Job :
• # of Openings: 2
• Category: Administrative/Clerical
• Benefit Type: Salaried High Fringe/Full-Time

Administrative Assistant Position Description

LMI is a mission-focused, government consulting firm dedicated exclusively to advancing the management of the government. We are seeking an Administrative Assistant based at our Tysons, VA headquarters. This role will provide a full range of administrative functions, meeting planning and preparation, travel coordination, invoices, and other business processes.

• Manage logistics for meetings and events, ensuring a highly detailed level of coordination.
  
  Responsibilities include:
  • Reserve meeting and conference room space, submit conference center tickets, and communicate with the Meeting Services Coordinator.
  • Coordinate with security to add guests to the Security visitor system and escort upon arrival.
  • Coordinate refreshments to include snacks, drinks, and catering from set-up to completion/cleanup.
  • Coordinate and set up all Audio Visual (AV) needs.
  • Ensure all materials are removed following conferences/meetings.
• Assist Vice Presidents with support while they are in the Tysons office, including printing, connecting Microsoft Teams/AV components for hybrid meetings, ordering lunch for working meetings, escorting guests, offering refreshments, and maintaining a professional office environment.
• Proactively plan for and arrange travel plans, including booking flights, ground transportation (car rentals), and hotel accommodations. Submit travel expense authorizations and track expense reports for reimbursement.
• Reconcile corporate credit card statements, coordinate advisor/vendor agreements, submit Purchase Requests, and ensure delivery of Purchase Orders. Process and track invoices for payment with Accounts Payable team.
• Manage a fast-paced work environment with strong time management, interpersonal and proactive skills, leveraging a professional network to streamline communication and establish relationships with internal departments and external stakeholders.
• Communicate effectively with the leadership team and other employees.
• Review, proofread, and edit materials to ensure they are grammatically correct, factual, and in approved format.
• Assist the Executive Program Manager with Vice President off-sites, handling meeting logistics and fielding general queries from the Vice President.
• Provide back‑up support, when needed, to all LMI Executive Assistants in support of the Senior Leadership Team.
• Extensively use Microsoft Office Suite: create spreadsheets in Excel, prepare and edit PowerPoint presentations, use Word to edit and proofread documents, create name‑tent cards, etc.

• Bachelor's degree or equivalent experience (higher preferred).
• 3–5 years of experience as an Administrative Assistant in a business environment (required).
• Proactivity is essential: identifying needs ahead of being asked.
• Strong time‑management skills and ability to coordinate and prioritize projects and assignments with little supervision. Must be self‑directed and detail‑oriented.
• Strong interpersonal and listening skills; the ability to think ahead, take initiative, and stay up‑to‑speed with constantly shifting priorities.
• Strong attention to detail and ability to provide prompt, courteous, and professional service.
• Able to maintain absolute confidentiality in all business and personal matters required.
• Excellent written and verbal communication skills required. Ability to edit and proofread a variety of internal and external general business correspondence and memoranda. Experience with Microsoft Suite required.
• Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication while balancing team priorities.
• Able to work effectively in a deadline‑oriented environment (essential).
• Maintains flexibility to provide support before and after core work hours, especially for leadership events and off‑sites.

SECURITY CLEARANCE STATEMENT:

The target salary range for this position is up to $82,000. The salary range displayed represents the typical salary range…