Sales and Purchase Ledger Administrator

Location: Birmingham
Employment Type: Permanent
Hours: Monday to Thursday (07:30 to 16:30 or 08:00 to 17:00), Friday (07:30 to 12:30 or 08:00 to 13:00)
Salary: £29,000 to £35,000 per annum

Benefits: Annual Bonus, Work events throughout the year, canteen on-site, On-site parking, 25 Days annual leave plus Bank Holidays.

We are recruiting on behalf of a well-established organisation for an experienced Sales & Purchase Ledger Administrator to join their finance and administration team. This is a varied, hands-on role requiring someone with strong accounts experience who is comfortable managing multiple responsibilities and taking ownership of their workload.

The successful candidate will be detail-focused, proactive, and confident working independently, while also supporting wider finance, payroll, and HR administrative functions.

Key Responsibilities

• Process high volumes of purchase and sales invoices, ensuring all documentation is accurate, authorised, and posted correctly within the ERP system.
• Match purchase invoices against purchase orders and delivery notes, investigating and resolving any discrepancies with suppliers and internal departments.
• Maintain and reconcile purchase and sales ledger accounts, ensuring records are accurate and up to date at all times.
• Support credit control activities by monitoring outstanding balances, issuing statements, and contacting customers regarding overdue payments.
• Assist with the allocation and posting of customer receipts and supplier payments.
• Perform regular account reconciliations, identifying and resolving any outstanding queries in a timely manner.
• Accurately enter financial data into company systems, maintaining a high level of attention to detail and data integrity.
• Liaise with customers, suppliers, and internal departments via telephone and email to resolve account queries and maintain positive working relationships.
• Assist with month-end processes, including ledger reviews, reconciliations, and reporting requirements.
• Support payroll administration where required, including maintaining records and assisting with payroll-related tasks.
• Maintain organised and accurate financial records in line with company procedures and audit requirements.
• Assist the wider finance team with ad hoc administrative and accounting tasks as required.
• Contribute to the continuous improvement of finance processes and procedures to enhance efficiency and accuracy.

Skills & Experience Required

Essential:

Minimum 3 years experience in an accounts or finance administration role.

Strong experience in Purchase Ledger and Sales Ledger

Proven experience providing accounts administration support

Experience using accounting software (SAP preferred, but not essential).

Strong Excel and general IT skills.

Ability to plan, organise, and manage workload effectively.

Confident and professional telephone manner.