PA to CEO

Our client, a lovely Private Equity firm in the City, is looking for a PA to support their CEO.

Tasks include, but are not limited to:

Executive Support

Manage a complex, frequently changing calendar across multiple time zones

Schedule internal and external meetings with investors, portfolio companies, advisors, and senior stakeholders

Ensure the CEO is prepared for meetings by coordinating agendas, briefing notes, dial-ins, materials, and follow-ups

Manage incoming requests and sensitive communications with discretion, prioritising messages and flagging what needs attention

Act as a professional point of contact for the CEO, representing the firm with confidence and excellent presentation

Travel & Logistics

Coordinate end-to-end travel: flights, accommodation, ground transport, visas (if required), and itineraries

Produce clear travel itineraries including meeting details, contacts, locations, and timings

Handle last-minute changes quickly and calmly

Office & Administrative Coordination

Support expenses, invoices, and reimbursements; maintain accurate records

Assist with document coordination, signature processes, and general administration

Liaise with internal teams (tech, legal, finance, operations) to keep CEO priorities moving

Stakeholder & Process Support

Track actions from meetings and ensure follow-ups are completed

Coordinate CEO-related processes (board materials, investor meetings, portfolio updates)

Improve administrative systems, templates, and routines to increase efficiency and consistency

This role is flexible, with 3/4 days required in the office and 5 days in the office when the business and CEO require it

Please answer the questions below, as well as attach a recent copy of your CV.

With regret, we cannot respond to unsuccessful candidates.