Personal Assistant

Location: City

Personal Assistant Full-time, office-based Perm 55,000 - 65,000 (DOE)

My client is a industry leading financial services firm and they are looking for a highly motivated, proactive, Personal Assistant to join their fast-paced, professional environment. This role provides comprehensive in-person, administrative, and organisational support to a busy team, helping to foster an efficient and collaborative working culture. The team is looking for someone that is able to work well within a team of other assistants in a non-hierarchical way.

They are also always open to hearing about new ideas on how to work more efficiently and they embrace technology and AI in their day-to-day work.
Attention to detail, strong organisational skills, and the ability to use initiative are essential. You will be a confident communicator, comfortable managing meetings across multiple time zones, and capable of thriving in a dynamic and demanding setting.
Key duties:

• Provide high-quality administrative support to senior team members
• Manage complex diaries and schedules
• Liaise professionally with clients and key internal and external stakeholders
• Organise meetings, both virtual and in person, as well as events
• Coordinate travel arrangements, accommodation, and couriers
• Process and oversee team expenses
• Support day-to-day operational activities as required
• Establish, maintain, and improve office administration systems and processes
• Work collaboratively with other administrative staff
• Proactively identify opportunities to improve efficiency
• Manage and support projects as required
• Create, maintain, and regularly review filing and database systems
• Provide general administrative support, including ad hoc tasks and projects

Skills and Experience

• Proven experience as a Team Assistant in a fast-paced environment
• Experience with in Private Equity or Investment Banking is highly desirable
• Strong proficiency in Microsoft Outlook and Teams, with solid Word and PowerPoint skills
• Excellent organisational and time-management abilities
• Strong written and spoken English, with a professional and positive communication style
• Ability to prioritise, multitask, and meet tight deadlines
• Proactive, detail-oriented, and highly reliable
• Professional, approachable, and flexible with a strong can-do attitude
• Comfortable working under pressure and, when required, outside standard business hours

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